Supply Coordinator

2 weeks ago

Dubai, Dubai, United Arab Emirates Chalhoub Group Full time

INSPIRE | EXHILARATE | DELIGHT
For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East.

The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories.

More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.

Every step at Chalhoub Group is taken with the customer at heart.

Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.


Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work.


To keep the innovation journey going, the Group has set up "The Greenhouse", which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally.

This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing.

The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.


What you'll be doing


As a Supply Coordinator you will be responsible for managing Purchase and Sales Orders and maintaining prices in the system.

In addition, our Supply Coordinator is responsible for flagging all stock and barcode discrepancies and managing remedial actions.

Purchase Orders and Transfers:
Process all purchase orders in transactional CORE system Create correct system transfers to this movement (warehouse to store, intra-stores, intercountry, return to vendor, temporarily stock loan)

Follow-up with suppliers and update system on back-orders Maintain up-to-date order log at all time

Support brand demands ensuring immediate actions and remedies to merchandise movement requirement Initiate basic re-orders if required to maintain coverage

Sales Order Processing:
Receive sales orders and register on control listing

Ensure all customer shipping requirements are completed Issue relevant documentation and follow-up with clients for the shipping of goods

Generate invoice after completion of sales order

Prepare credit note and other documents as and when required

Coordinate between staff from warehouse, office and sales for any clarification for accurate sales order processing

Perform data entries of required information to produce KPI's and monthly reporting figures

Pricing Management and Promotions:
Ensure that maintenance of prices (price markdowns, promotions in stores) is performed correctly and on time in the system

Escalate issues in price maintenance (e.g. promotions)

Follow and ensure timely update of lists/SKU in the system for promotions, special marketing events and discount period

Ensure replenishment requests are timely uploaded while ensuring correct stock request in system during peak period to maximize sales

Coordination with Stores for barcode and sticker discrepancies

Drop Shipment:
Raise purchase orders for shipments from supplier directly to the customer

Inbound Stock Variance:
Identify reasons for discrepancies in invoice matching in system (price or quantity), escalate to RDBS Manager to take a decision on resolution if needed and introduce new invoices in system for resolution of discrepancies

Raise replacement purchase orders or debit / credit notes in the system as per the instructions from RDBS Manager

Resolve defects at the warehouse side by analyzing the available data and using internal tools, proposing corrective actions to prevent future similar problems that might appear at the supply chain level

Stock Readiness:
Coordinate with store operations for all transaction clean up/closure in system as a prerequisite of store control team

What you'll need to succeed
University Degree in Business Administration or any related quantitative fields

A minimum of 2 years of relevant experience in supply coordination

What we can offer you
With us, you will turn your aspirations into reality.

We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility.

Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child e

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