Office Executive Assistant
2 weeks ago
We are seeking a highly organized and proactive Office Executive Assistant to provide administrative and executive support to senior management/office team as a backup professional. The ideal candidate will assist with office administrative tasks, manage schedules, coordinate meetings, handle confidential information, and act as a liaison between internal and external providers in the delegated administrative matters.
Requirements
Administrative & Executive Support:
- Provide comprehensive administrative support to executives including managing calendars, scheduling meetings, and handling correspondence.
- Prepare reports, presentations, and documents as required.
- Handle confidential information with discretion and professionalism.
- Screen and prioritize emails, calls, and requests, responding on behalf of executives when necessary.
Office Management & Coordination:
- Oversee office operational requirements.
- Liaise with suppliers, vendors, and service providers for office supplies and maintenance.
- Manage travel arrangements including visa processing, flight bookings, and accommodation for executives.
- Coordinate office events, meetings, and team-building activities.
Communication & Relationship Management:
- Act as a bridge between executives and internal providers.
- Facilitate communication within the organization to ensure smooth workflow.
Qualifications & Requirements:
- Bachelor's degree in business administration, Office Management, or a related field.
- 3-5 years of experience as an Executive Assistant, Office Manager, or similar role.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, multitasking, and time-management skills.
- Strong verbal and written communication skills in English (Arabic is a plus as well as other languages).
Benefits
Preferred Qualifications:
- Experience working in a fast-paced corporate or multinational environment in Dubai/UAE.
- Familiarity with UAE office protocols.
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