Office Executive Assistant

2 weeks ago


Dubai, Dubai, United Arab Emirates Human Craft Full time

We are seeking a highly organized and proactive Office Executive Assistant to provide administrative and executive support to senior management/office team as a backup professional. The ideal candidate will assist with office administrative tasks, manage schedules, coordinate meetings, handle confidential information, and act as a liaison between internal and external providers in the delegated administrative matters.

Requirements

Administrative & Executive Support:

  • Provide comprehensive administrative support to executives including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare reports, presentations, and documents as required.
  • Handle confidential information with discretion and professionalism.
  • Screen and prioritize emails, calls, and requests, responding on behalf of executives when necessary.

Office Management & Coordination:

  • Oversee office operational requirements.
  • Liaise with suppliers, vendors, and service providers for office supplies and maintenance.
  • Manage travel arrangements including visa processing, flight bookings, and accommodation for executives.
  • Coordinate office events, meetings, and team-building activities.

Communication & Relationship Management:

  • Act as a bridge between executives and internal providers.
  • Facilitate communication within the organization to ensure smooth workflow.

Qualifications & Requirements:

  • Bachelor's degree in business administration, Office Management, or a related field.
  • 3-5 years of experience as an Executive Assistant, Office Manager, or similar role.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, multitasking, and time-management skills.
  • Strong verbal and written communication skills in English (Arabic is a plus as well as other languages).

Benefits

Preferred Qualifications:

  • Experience working in a fast-paced corporate or multinational environment in Dubai/UAE.
  • Familiarity with UAE office protocols.
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