Facility & HSE Manager

2 weeks ago

Dubai, Dubai, United Arab Emirates Emirates Logistics Full time

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Job Responsibilities:
  • Oversees & manage all aspects related to the Warehouse building and grounds maintenance of the Facility.
  • Organize and co-ordinate all building related maintenance activities including cleaning, regular breakdowns and fitment jobs.
  • Secure that the control of Racking systems, Facility assets, MHE and building maintenance respect the legal aspects.
  • Organise and co-ordinate all equipment, machineries, batteries PM & CM maintenance activities.
  • Secure that the safety and security demands on technical equipment and building are managed effectively.
  • Manage the general Maintenance Services & KPI requirements (lead Service team and or take contract responsibility in case of outsourced vendor services).
  • Preparation and utilization of Maintenance budget allocations.
  • Responsible for Maintenance, operations, cleaning and general procurement.
  • Manage waste management and maintain records to align contractual requirements.
  • Responsible to have the breakdowns reported and have it operational to support operation requirements.
  • Co-ordinate with operations team on required modifications like beams, gates, sign boards etc.
  • Monitoring on wear and tear, damages and repairing to original state.
  • Liaising with operation and the maintenance contractor/suppliers for the full-time functionality of the Dock door, dock levelers, sliding doors and fire doors and equipment.
  • Manage security systems, personnel (vendor) systems, controls and records.
  • Monitoring of the floor & roof condition reporting of the various floor cracks/expansion joint which hamper operations for timely repairs.
  • Maintaining MSDS for all the hazardous items at site.
  • Daily inspection and reporting of the safety and security issues at site.
  • Ensure all building systems and suppliers are working in a compliant manner.
  • Ensuring the annual Operation fitness certificate is secured from the authorities.
HSE Management:
  • Lead, monitor and implement the HSE goals & objectives and relative KPI's set by the Management Team.
  • Lead HSE matters by example and provide leadership, feedback, and assistance to achieve the set goals.
  • Promote the deployment of OSHA's safety rules and regulations.
  • Be the lead in waste management & sustainable initiatives and its continuous monitor.
  • Conduct safety audits both internal and external.
  • Participate in accident/incident investigation. Carry out analysis of accident/incident statistics, identifying trends and suggesting improvement plans.
  • Provide technical support to Senior Management on any safety/occupational Risk related subjects.
  • Conduct in-house safety trainings and Audits.
  • Provide safety related engineering inputs into new projects and operational work process modifications.
  • Participate in HSE meetings with clients/external vendors and represent the organization's goals and values.
  • Perform/Assign Risk Assessments – both Operational and occupational.
  • Hold responsibility for HSE budget and oversight activity and resource expenditure.
  • Carry out annual performance evaluation of HSE staff at sites.
  • Lead Safety Audits, Management walk-through, inspection, Risk Assessment, ER drills, FA and FF trained POCs etc.
Team Management:
  • Participate in hiring process of the Team.
  • Shift Roaster / Leave Management of the team.
  • Guide, train and monitor the team members to ensure safety and quality at work.
  • Ensure team prepares customer specific service delivery SOP as per KPI.
  • Assist and Guide in the implementation of Client KPI and Checks.
  • Periodic audit of members to ensure adherence to set policies.
  • Periodic reporting and analysis of performance.
  • Co-ordinate with Operations and HR on Labour related regulations of facility team workings.
  • Maintain & Conduct regular trainings on process change, refreshers, follow-up, and skill development for the team.
Sustainability & KPI Management:
  • Ensure Compliance Standards in facility management set by the management.
  • Maintain the compliance and KPI Goals are met, present period reports and improvements.
  • Implement plans and checks to ensure the work process and procedures are sustainable.
  • Analyze and execute strategies to address issues such as energy use, resource conservation, recycling, pollution reduction, waste elimination, transportation, education, and building design.
  • Research environmental concerns and sustainability issues for the facility.
  • Execute sustainable organizational policies or practices.
  • Develop methodologies to assess the viability or success of sustainability initiatives.
  • Analyze data to and submit periodic reports on progress.
  • Develop/oversee the development of sustainability evaluation or monitoring systems.
  • Supervise workers performing environmentally sustainable activities.
  • Train & develop awareness in the sustainable initiatives and their support to achieve it.
  • Implement a proper waste management system; housekeeping systems in workplaces, & maintain social hygiene.
Desired Skills:
  • Minimum 10+ years' experience of managing a large Warehouse facility.
  • Degree in Mechanical Engineering or equivalent / Construction management.
  • Experience of preparing policies/manuals for effective facility management.
  • Experience of conducting safety & risk assessment in a workplace.
  • NEBOSH or IOSH Certified. OSHA certification will be an added advantage.
  • Excellent knowledge in Health, Safety and Environment Management Systems, Environmental Discharges, Incident Command System, Incident Investigation, HSE Auditing Techniques, Haz. Management.
  • Advanced mechanical skills and knowledge of MEP, plumbing, HVAC, Security and other building systems.
  • Knowledge of occupational safety and local laws and regulations governing security/safety procedures and policies.
  • Aware and familiar with Free Zone standards and regulations, experience of Trakhees system will be an add-on.
  • Proficiency with repair tools and techniques.
  • Excellent English communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors and team members. Speaking Hindi can be an added advantage.
  • Proficient in Microsoft Office applications.
  • Excellent with time management, organization and prioritization abilities.
  • Keen attention to detail and efficient problem-solving skills.
  • Self-motivated and able to work independently.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Transportation, Logistics, Supply Chain and Storage

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