Operations Manager

2 weeks ago


Dubai, United Arab Emirates Oil And Gas Job Search Ltd Full time

DUTIES & RESPONSIBILITIES

  • Constantly analyse and evaluate the challenges and constraints of end-to-end supply chain and support department manager in developing and operationalizing a plan to eliminate or minimize their impact
  • Focus on transport economics, min/max load balances and inventory optimization, by using analytical models and tools
  • Organize, manage, track and balance physical product movements based on the supply and demand plan
  • Ensure that all obligations arising from the contract and charter party are executed flawlessly, in compliance with governmental and industrial regulations as well as company's guidelines
  • Optimize deal execution within deal limits, in terms of both cost minimization and margin maximization
  • Assess the risks pertaining to the execution and mitigate them in coordination with involved parties
  • Daily external interface with contractual counterparties, terminal operators, vessel owners/brokers and contracted vendors such as cargo surveyors or port agents
  • Daily internal interface with Cargo/Freight Traders, Shipping & Maritime, Manufacturing, Product Optimizers, Claims, Contracts, Demurrage, Legal and Trade Finance
  • Manage product quality parameters/specifications to both ensure compliance with contractual terms as well as maximize profitability
  • Manage cargo operations including off-spec issues, cargo readiness, scheduling, load & discharge, STS transfers, blending and volume/date-range optimization
  • Ensure that any necessary financial security is in place prior to transfer of title to customers
  • Appoint independent cargo surveyors, expeditors, ship-to-ship service providers and ships agents
  • Appoint independent inspectors and expeditors and be able to investigate matters relating to product quality
  • Schedule and manage movement of refined products, and components that involve different complexities
  • Handle complex loadings and blending of products in line with trader's requirements, internal processes and blending facilities availability
  • Ensure that all necessary operational information is passed on time and documentary requirements are met
  • Deal with contractual problems ensuring that they are managed professionally and optimally for the trading business
  • Ensure that all operational data is updated into trading systems in timely and accurate manner, facilitating up-to-date and accurate information flow
  • Support post-deal activities like settlements, customs clearance, demurrage, claims etc.
  • Keep adequate records to meet the company's legal and fiscal obligations, as well as making any required regulatory filings (Customs, etc.)
  • Provide guidance for necessary cargo invoicing work, diversion payments, and clearances of accruals
  • Be responsible for daily updating/ monthly reconciling of inventory at terminals and adhering to end of month processes
  • Generate Inventory, forecast and schedule reports
  • Manage a solid networking foundation amongst key internal and external contacts, including but not limited to suppliers, customers, and logistical service providers
  • Provide back-up coverage to other team members as outlined by line manager for coverage planning
  • Support KYC of 3rd party service providers including storage companies, independent inspectors, shipping agents etc.
  • Carry out any other reasonable and lawful request directed by the Management
  • Maintain and ensure confidentiality at all times
  • Represent the company in a positive and professional manner
  • Adhere to the company's rules, regulations, procedures and policies at all times

JOB SPECIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, BEHAVIOURS)
Education

  • Bachelor's degree in Business, Commercial, Logistics, Economics or related field Master's degree in related field is an advantage

Experience

  • 6+ years in commodities trading business
  • 3+ years in trading operations within the same product portfolio, preferably with experience in the same role

Knowledge

  • Comprehensive in Supply Chain (Products, Logistics, Processing)
  • Advanced in Legal & Contracts (Law, Incoterms, Tax, Regulation)
  • Advanced in Finance (Credit, Cost Control, Treasury)
  • Practical in Trading

Abilities

  • Proactive planning & organizing
  • Analytical
  • Attention to details
  • Customer focus
  • Negotiation
  • T eamwork
  • Communication (oral and written)
  • Collaboration
  • Work under pressure
  • Manage multiple priorities
  • Problem solving

WORKING CONDITIONS

  • Physical Effort: Minimal
  • Work Environment: Office
  • Working schedule: As per the company's policy
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