Executive Assistant to the Managing Director

4 weeks ago


united arab emirates united arab emirates www.vacancies.ae - jobboard Full time
Executive Assistant to the Managing Director

Category: Business Development
Career Level: Entry Level
Experience: 10 Years
Required Qualification: Executive Assistant
Requires Traveling: No
Salary: 8000 - 12000 AED
Salary Type: Per Month
Total Vacancies: 1

Description

The Executive Assistant will play a vital role in supporting the Managing Director in managing their daily activities, ensuring efficient operations, and facilitating communication with internal and external stakeholders. This position requires strong administrative skills, excellent communication abilities, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

  • Maintain and organize the calendar of the Managing Director, scheduling appointments, meetings, and travel arrangements efficiently.
  • Handle travel plans, visa processing, and hotel booking arrangements for the Managing Director, ensuring seamless travel experiences.
  • Draft emails, letters, and other correspondence on behalf of the Managing Director, maintaining professional communication standards.
  • Assist with filling in bank forms, managing office administrative tasks, and handling confidential documents with discretion.
  • Arrange meetings, coordinate logistics, and prepare meeting agendas and materials as required. Capture meeting minutes and ensure timely circulation and follow-up on action items.
  • Maintain the Managing Director's personal papers, records, and files, organizing them in a systematic and secure manner.
  • Handle parcel deliveries for the Managing Director, ensuring prompt receipt and delivery of packages.
  • Conduct research on various topics as assigned by the Managing Director, providing insightful analysis and recommendations.
  • Manage and reconcile expense claims for the Managing Director, ensuring accuracy and compliance with company policies.
  • Demonstrate analytical skills in evaluating information, identifying trends, and providing valuable insights to support decision-making processes.
  • Proficiency in advanced Microsoft Excel and Word functions to create reports, analyze data, and produce high-quality documents.

Qualifications and Skills:

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
  • Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities effectively.
  • Strong communication and interpersonal abilities, both verbal and written, with a professional demeanor.
  • High level of discretion and confidentiality in handling sensitive information and matters.
  • Proficiency in research methods and analytical skills to gather and evaluate information.
  • Advanced proficiency in Microsoft Excel and Word, including the ability to create complex spreadsheets and documents.
  • Ability to work independently with minimal supervision while also collaborating effectively with team members.
  • Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
Job Specification

The ideal candidate should have executive assistant qualification and at least 10 years of experience. This is a Full-Time morning shift job. Salary varies between 8k to 12k (AED) per month depending upon skills and years of experience.

#J-18808-Ljbffr

  • United Arab Emirates Hire Rightt - Executive Search Full time

    Job Title: Assistant Director of Infrastructure Job Location: Dubai, United Arab Emirates Industry: Infrastructure (Wet/Dry/Electrical Utilities) Key Responsibilities Direct the planning, coordination, and management of dry, wet, and transportation infrastructure, ensuring seamless service integration across electrical, telecom, street lighting, potable...

  • Executive Assistant

    4 weeks ago


    , , united arab emirates, united arab emirates The Global Search Company Full time

    We are seeking a highly organized and proactive Executive Personal Assistant to support a senior executive within one of the region's most prestigious ventures. This role requires a skilled professional who thrives in a fast-paced environment, excels at multitasking, and can maintain confidentiality while managing diverse responsibilities across multiple...

  • Executive Assistant

    4 weeks ago


    , , united arab emirates, united arab emirates The Global Search Company Full time

    We are seeking a highly organized and proactive Executive Personal Assistant to support a senior executive within one of the region's most prestigious ventures. This role requires a skilled professional who thrives in a fast-paced environment, excels at multitasking, and can maintain confidentiality while managing diverse responsibilities across multiple...


  • United Arab Emirates Eco Drive Driving Institute Full time

    Personal Assistant to Director Eco Drive - A Driving School is looking for a highly organized and proactive Personal Assistant (PA) to the Director. The ideal candidate must have at least 2 years of experience as a PA to a Director or General Manager. This role requires handling administrative tasks, managing schedules, coordinating meetings, and supporting...


  • , , united arab emirates, united arab emirates The Global Search Company Full time

    A dynamic and trend-setting fashion retail team seeks a visionary and results-driven Fashion Merchandising Director to lead the merchandising strategy. As a fast growing player in the fashion industry, our client is committed to delivering the latest styles and trends to customers. If you love fashion, possess a keen business acumen, and thrive in a...


  • , , united arab emirates, united arab emirates The Global Search Company Full time

    A dynamic and trend-setting fashion retail team seeks a visionary and results-driven Fashion Merchandising Director to lead the merchandising strategy. As a fast growing player in the fashion industry, our client is committed to delivering the latest styles and trends to customers. If you love fashion, possess a keen business acumen, and thrive in a...

  • Buying Director

    4 weeks ago


    , , united arab emirates, united arab emirates The Global Search Company Full time

    Our client is dedicated to creating luxurious, high-quality fashion that defines elegance and sophistication. Their brand is synonymous with exceptional craftsmanship and timeless design. As they continue to expand their global presence, we are seeking an experienced and visionary Buying Director to join the team. Job Description: As the Buying Director,...

  • Buying Director

    4 weeks ago


    , , united arab emirates, united arab emirates The Global Search Company Full time

    Our client is dedicated to creating luxurious, high-quality fashion that defines elegance and sophistication. Their brand is synonymous with exceptional craftsmanship and timeless design. As they continue to expand their global presence, we are seeking an experienced and visionary Buying Director to join the team. Job Description: As the Buying Director,...

  • Managing Director

    4 weeks ago


    , , united arab emirates, united arab emirates The Global Search Company Full time

    Leading FMCG group looking to appoint a regional MD to oversee one of their fastest growing markets. As the sales focused Managing Director, you will be responsible for spearheading the strategy and leading the sales team to achieve ambitious revenue targets. You will play a pivotal role in driving business growth, expanding market presence, and fostering...

  • Managing Director

    4 weeks ago


    , , united arab emirates, united arab emirates The Global Search Company Full time

    Leading FMCG group looking to appoint a regional MD to oversee one of their fastest growing markets. As the sales focused Managing Director, you will be responsible for spearheading the strategy and leading the sales team to achieve ambitious revenue targets. You will play a pivotal role in driving business growth, expanding market presence, and fostering...


  • United Arab Emirates The Global Search Company Full time

    A dynamic and trend-setting fashion retail team seeks a visionary and results-driven Fashion Merchandising Director to lead the merchandising strategy. As a fast growing player in the fashion industry, our client is committed to delivering the latest styles and trends to customers. If you love fashion, possess a keen business acumen, and thrive in a...

  • Construction Director

    4 weeks ago


    , , united arab emirates, united arab emirates Engie SA Full time

    ENGIE group is a global reference in low-carbon energy and services. Together with our 97,300 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally friendly solutions. Inspired by our purpose (“raison d’être”), we...

  • Construction Director

    4 weeks ago


    , , united arab emirates, united arab emirates Engie SA Full time

    ENGIE group is a global reference in low-carbon energy and services. Together with our 97,300 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally friendly solutions. Inspired by our purpose (“raison d’être”), we...


  • United Arab Emirates The Global Search Company Full time

    We are seeking a highly experienced Digital Marketing Director to join a fast growing brand in the region. As the Digital Marketing Director, you will be responsible for developing and implementing digital marketing strategies that drive growth and revenue for the company. Responsibilities: Develop and execute digital marketing campaigns that align with the...

  • Buying Director

    3 weeks ago


    United Arab Emirates The Global Search Company Full time

    Our client is dedicated to creating luxurious, high-quality fashion that defines elegance and sophistication. Their brand is synonymous with exceptional craftsmanship and timeless design. As they continue to expand their global presence, we are seeking an experienced and visionary Buying Director to join the team. Job Description: As the Buying Director,...

  • Managing Director

    1 week ago


    United Arab Emirates The Global Search Company Full time

    Leading FMCG group looking to appoint a regional MD to oversee one of their fastest growing markets. As the sales focused Managing Director, you will be responsible for spearheading the strategy and leading the sales team to achieve ambitious revenue targets. You will play a pivotal role in driving business growth, expanding market presence, and fostering...

  • Executive Assistant

    4 weeks ago


    , , united arab emirates, united arab emirates The Growth Partner Full time

    Executive Assistant / Chief of Staff - Fully Remote Executive Assistant / Chief of Staff to Founders - Fully Remote At The Growth Partner, we assist marketing agencies around the globe to grow with predictability and scalability.In less than 2 years, we've grown our business from 0 to multi-7 figures and will hit the 8-figure mark this year.How? We've...

  • Executive Assistant

    4 weeks ago


    , , united arab emirates, united arab emirates The Growth Partner Full time

    Executive Assistant / Chief of Staff - Fully Remote Executive Assistant / Chief of Staff to Founders - Fully Remote At The Growth Partner, we assist marketing agencies around the globe to grow with predictability and scalability.In less than 2 years, we've grown our business from 0 to multi-7 figures and will hit the 8-figure mark this year.How? We've...


  • United Arab Emirates Engie SA Full time

    ENGIE group is a global reference in low-carbon energy and services. Together with our 97,300 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally friendly solutions. Inspired by our purpose ("raison d'être"), we...


  • United Arab Emirates Hire Rightt - Executive Search Full time

    Job Title: Assistant Manager Logistics Location: Dubai, UAE About the Role: We are seeking a highly skilled and experienced Assistant Manager Logistics to join a dynamic team within the manufacturing sector. The ideal candidate will have a strong logistics and supply chain management background, excellent Arabic and English communication skills, and a...