Procurement Assistant

2 months ago


Abu Dhabi, United Arab Emirates Emirates Electrical & InstrumentationCompany Full time
  • Organize and develop RFP and RFQdocumentation according to established policies and procedures toensure organization requirements are capturedeffectively.
  • Responsible for completingdocuments for purchase order, this starts with receiving requestsfrom concerned project or department within the company andgenerate the purchase order along with supporting documents andregister in ERP system.
  • Processing therequisitions & purchase orders for supplies and equipment;following-up for payments and receivables. Liaise and coordinatewith suppliers by collecting and providing all required informationto ensure contractual terms and conditions aremet.
  • Carrying out order planning, pricenegotiations and coordinating withsuppliers.
  • Verify payment invoices fromsuppliers / vendors / service providers, attach supportingdocuments and submit in Finance forpayments.
  • Maintain purchase order issuance logand other key documents for audit purpose. 100% Compliance ininternal and external audit and close all observation/NC ontime.
  • Contribute to development of procurementprocedures and templates for proper procurement management andexecution for projects and EEIC Abu Dhabioffice.
  • Devising efficient logistics managementsystem to ensure delivery of the goods / shipments as per committedtimelines and cost.
  • Preparing MIS reports ofinward / outward logistics and apprising top management and usersof routine inventory management activities; assisting in framing ofcosting & proposal for logisticsolution.
  • Developing long-term partnershipswith suppliers; managing day-to-day supplier performance to ensuremeeting of service, cost, delivery, and quality norms; coordinatingwith suppliers for new product development andimplementation.
  • Negotiating shipping terms,coordinating, and tracking shipment clearance, duty exemption anddocumentation for FTA submission.
  • Liaise withestimation department for obtaining quotations for ongoing tendersduring bidding stage and negotiating with Suppliers andSubcontractors.
  • Maintain AVL (Approved VendorList) and collect documents from suppliers / vendors / serviceproviders for pre-qualification.

Qualifications

  • Minimum Bachelor Degree inEngineering in any discipline (Preferably in Mechanical, Electricalor Instrumentation) with sufficient experience (03 Years minimum)in the Oil & Gas industry. Affinity and familiar withEngineering, Procurement and Contracting aspects in the Electricaland Instrumentation business, both onshore andoffshore.

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