Senior Officer

2 weeks ago

Dubai, Dubai, United Arab Emirates Dubai Taxi Company Full time

Dubai Taxi Company (DTC) is the leading transportation provider in the UAE, offering exceptional services and innovative solutions to meet the growing demands of a fast-paced city. As a key player in Dubai's public transportation network, DTC ensures safe, reliable, and efficient mobility for both residents and visitors.

We take pride in our diverse fleet, cutting-edge technology, and commitment to sustainability. From eco-friendly taxis to advanced booking systems, DTC continues to evolve, delivering enhanced customer experiences.

At DTC, we not only focus on providing transportation solutions but also prioritize innovation, quality service, and customer satisfaction. As part of our mission, we're dedicated to promoting a safer and smarter way to move around Dubai, supporting the vision of becoming a global leader in smart mobility.

Job Overview:

The Senior Officer - Audit Support provides essential administrative and operational support to the Internal Audit team. This role ensures the smooth functioning of the department by managing schedules, coordinating audits, maintaining records, and facilitating communication between the audit team and other departments. The ideal candidate is highly organized, detail-oriented, and possesses strong communication and multitasking skills.

Key Responsibilities: Administrative Support:
  1. Manage calendars, schedule meetings, and coordinate appointments for the Internal Audit team.
  2. Prepare and distribute correspondence, reports, and presentations as needed.
  3. Maintain and organize departmental files, records, and documentation, ensuring confidentiality and compliance with company policies.
Audit Coordination:
  1. Assist in the preparation of audit plans, schedules, and agendas.
  2. Coordinate logistics for internal and external audits, including meeting arrangements, travel, and accommodations.
  3. Track audit progress and follow up on action items to ensure timely completion.
  4. Update the Audit system and Dashboards with relevant updates.
Communication and Liaison:
  1. Serve as the primary point of contact for the Internal Audit department, responding to inquiries and directing them to the appropriate team members.
  2. Facilitate communication between the Internal Audit team and other departments or external stakeholders.
  3. Draft and proofread emails, memos, and other communications on behalf of the department.
Documentation and Reporting:
  1. Maintain accurate and up-to-date audit documentation, including workpapers, reports, and findings.
  2. Assist in the preparation of audit reports and presentations for senior management and the audit committee.
  3. Ensure all documentation complies with regulatory requirements and internal policies.
Office Management:
  1. Order and maintain office supplies and equipment for the Internal Audit department.
  2. Manage departmental budgets, process invoices, and track expenses.
  3. Support the onboarding of new team members by arranging training and providing necessary resources.
Special Projects:
  1. Assist with special projects and initiatives as assigned by the Internal Audit Manager/Director.
  2. Conduct research and compile data to support audit activities and departmental goals.
Education:

Associate or Bachelor's degree in business administration, accounting, or a related field is preferred.

Preferred Skills:
  1. Knowledge of internal audit processes and regulatory requirements.
  2. Experience with document management systems and audit tracking tools.
  3. Ability to work independently and as part of a team in a fast-paced environment.
  4. Fluent in English, with excellent written and verbal communication skills. Knowledge in Arabic, both written and verbal is preferred.
Other Qualifications:
  1. Proven experience in an administrative or support role, within an audit, risk, or compliance environment.
  2. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with audit software.
  3. Familiarity with Power BI and Microsoft Planner is a plus.
  4. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  5. High level of discretion and ability to handle confidential information.
  6. Attention to detail and a commitment to accuracy.
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