Assistant Logistics Manager

Job Requisition ID: 161436 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role

This Assistant Logistics Manager is to support the Logistics Manager in managing the day-to-day running of the Shared Logistics Department, by performing tasks, processes, and analyses about the department, and liaising with stores and the logistics service providers/custom clearance agents daily to ensure that logistics, clearing and inventory issues are resolved. The job holder will oversee the entire supply chain (from origin to store, including store returns) to work within budget and meet business and service level objectives for the GCC region.

The job holder will control supply chain costs, reduce in lead time to stores, manage obsolescent stock, increase stock turns/product sell through and ensure maximum on shelf availability. He/ She will develop clear logistics best practices and processes, and ensure these are communicated, and implemented across the GCC region in line with local requirements. Build strong relationships with all key stakeholders (e.g., suppliers, Logistics Service Providers, Brand Logistics, Buying, Finance, and Store Operations Managers) to effectively enable critical decision-making that will impact stock availability, freight warehouse and distribution costs and manage delivery lead times.

What you will do

Manage & Monitor GCC Supply Chain Costs & Service Levels

• Management of supply chain cost & service levels to ensure that they stay within budgeted levels for the Premium Fashion and Department Stores
• Develop and implement immediate corrective action where costs are outside budgeted levels
• E-commerce support in the region (from a logistics perspective)
• Logistics support for products brought locally

Inventory Management

• Assist with the development and enforcement of robust inventory/ stock policies and ensure that the replenishment system in SAP is operating efficiently.
• Assist with the development and enforcement of robust inventory/ stock policies, procedures (SOPs).
• Optimize inventories within the country and assist with replenishment.
• Ensure in-store availability is in within targeted levels
• Timely identification of slow-mover inventory to Buying Team.  Ensure that clear actions are in place to address these slow movers and physically coordinate the movement of products back to the local vendor as per agreed terms with vendors and/or back to outlet mall.
• Assist with the coordination of store stock takes/inventory reconciliation.  Identify and investigate inventory discrepancies and coordinate daily cycle counts with the warehouse.
• Ensure physical product movements are accurately documented. 

ERP Logistics & Inventory Management Processes

• Ensure that the ERP (SAP) is maintained and operating effectively and efficiently from an inventory & logistics point of view
• Ensure ‘Automated replenishment’ is fully operational and working efficiently in all stores.

Inbound /Outbound Management & Customs Clearance

• Ensure the smooth import & customs clearance of goods across the GCC Region for both merchandise and non-merchandise product
• Liaise with Agents who facilitate Approved Lab Testing processes (SASO) and expedited Clearance timelines.
• Proactively monitor and control inbound shipments to ensure the timely delivery of products to the stores.  Oversee warehouse and logistics operations and ensure all relevant documentation is received and processed accurately.

People

• Manage service provider resources to meet changing demands and needs in the business in a cost-efficient manner.
• Promote a culture of cooperation, collaboration, and teamwork within the brand and with logistic service providers.

Required Skills to be successful

• A self-starter, with the ability to work independently
• Experience in negotiation (developing win-win solutions) and change management
• Understanding of Supply Chain Logistics Operations in multi country environment
• Change Management skills
• Excellent English  communication skills (Strong Presentation Skills)
• Problem solving skills.
• Proactive and ability to work under pressure with minimum amount of supervision
• Strong presentation and communication skills to deliver information, results and  coordination among different parties
• Competent is using MSOffice Tools and advanced SAP user

What equips you for the role

Minimum Qualification and Knowledge

• Education: Diploma/ Undergraduate Degree or equivalent (qualifications in SCM/Logistics ideal)
• Arabic speaker
• Analytical with high attention to detail
• Knowledge of Warehouse, Distribution, Customs & Cross Border Freight & 3PL Management

Minimum Experience

• Must have a minimum of 2 – 3 years of Supply Chain & Logistics management experience, retail preferred
• GCC logistics, customs clearance and warehouse experience

 Behavioral Competencies

• Strong people relationship and management skills
• Must have the ability to create an environment where the People values are a strong and living reality that embraces the diversity of co-workers and customers
• Customer Focus
• Individual Accountability
• Continuous Improvement
• Teamwork

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.
Additional Internal Information:

• Reports to: Logistics Manager
• Band: F

Note:-

You must have been an Al-Futtaim employee for at least 18 months in order to be considered.
You must inform your HRBP in confidence of your application.
Please note that this vacancy may be advertised externally in the next week so apply without delay.