Executive Assistant French Fluent Barcelona

1 month ago

Dubai, United Arab Emirates Paradox Full time
Wait a minute. Deep inside you are looking for a new adventure with\xe2\x80\xa6 Freedom : feeling free to work remotely or hybrid and being trusted to deliver Ambition : growing up surrounded by smart colleagues driven to create something big Impact : contributing to transform people lives at scale and feel your own impact in the company
And you deserve it because you are a Top Gun: Executive Assistant. You are : Pragmatic and problem solver Service-oriented and detail-oriented Ability to manage various projects with a LOT of autonomy. A Lover of digital tools ( Notion, Airtable\xe2\x80\xa6 )
You want to put your skills as an executive assistant, organization, project management at the service of a CEO to allow him to focus on his talents, accelerate growth and create Wow for customers. Your role is going to change really quickly as long as we grow and hire new people, you need to love this form of chaos.
Then, you have found the next adventure that will fulfill you.
This is a full-time position, carried out from the comfort of your living room (or wherever you want) or from our amazing offices in Paris, Dubai or Barcelona.
But maybe YOU WONDER WHAT\xe2\x80\x99S OUR STORY ? - We are convinced that people don\xe2\x80\x99t want a job anymore
They are thirsty for a project with meaning, either through entrepreneurship, or intrapreneurship But\xe2\x80\xa6making it happen is quite hard without finding what truly inspires you and learning the soft skills you need to get there : productivity, leadership, public speaking, coaching, stress management\xe2\x80\xa6 This is why we craft trainings & educational content to provide a set of tools and strategies centered around soft skills, self-growth and performance.
We deliver through apps, e-learning platforms, events and a strong social media presence. Paradox has one goal: to help people and organizations live their true ambition The challenge is that some people experience learning as boring, too hard, or on the contrary : for losers.
Yeah, we all experienced that boring teacher or stumble on this video with unsubstantiated/crazy theories It needs to change So we travel the world with learning designers, and researchers and surround ourselves with top entrepreneurs ( Richard Branson, Marc Simoncini, Fred Mazzella ), top athletes (Mike Horn, Frank Leboeuf), artists (Gad Elmaleh, Barry Osborne, producer of Lord of the Rings and Matrix)... to reverse engineer their strategies. \xef\xb8\x8fOur ambition is to make our trainings and coaching as attractive as watching Netflix and to make success the only option for our clients. (whatever success means for them) So far, this approach has paid off and has enabled us to exceed 2 million followers on social networks, and to organize online events and training courses attended by thousands of people. But we wanted more, so we created 2 new brands with international ambitions. And with them we have 3 dreams : Helping 100 000 people achieve 1 dream and stick their pictures on a wall we call the 100 000 dreams WALL Have Will Smith and Richard Branson in our next documentary Reinvent Education & Create a badass platform to develop yourself And that\'s where you come in. YOUR MISSION - Your mission is to take care of the administrative aspect and relieve our CEO of the simplest to the most complex tasks and projects which require discretion and excellence and thus allow him to focus only on his area of genius. 1. Strategic right-hand man of our CEO and COO Proofreading contracts and coordinating legal projects with lawyers Perform research and build analysis tables Create professional-looking slides for business presentations; Own his calendar and anticipates his needs 2. Own the communication in David\xe2\x80\x99s inbox, Delight key partners or customers and CREATE AWE Manage our mailboxes and find the way to "Create Awe" (our main value) whether it is by a little note, an attention, or simply the effectiveness of the response Make sure that we maintain the connection with the people who matter. Own David\xe2\x80\x99s inbox in his social media 3. Document and organize the company\'s procedures and systems and actively participate in the operational excellence of the teams // COO Creation of processes and improvement of existing ones Help the team extract the steps necessary for the excellence of a task Take notes of a meeting, and format them
4. Manage projects of different Magnitude from A to Z and follow associated tasks Supervise assistants and service providers and bring them closer to excellence (this is one of our values "Seek the extra-inch) Supports the complete follow-up of projects (contracts and negotiation of suppliers, administrative management of personnel, accounting management, reporting ...) or specific events (organization of seminars, ...). Serve as an interface with various departments: human resources, legal, financial, communication, marketing and sales.
5. Completely relieving David of simple administrative tasks the termination of an electricity subscription, looking for premises or an event location, the change of address of the company\'s headquarters Manage the onboarding of new employees: signature of contracts ... 6. Find excellent service providers, suppliers, partners, employees in the top 10% Pre-screening for recruitment Whether lawyers, designers, movers, you make sure to find the best providers Sometimes negotiating tirelessly with service providers One observation is that many assistants do not allow our CEO to be fully focus on his genius, whatsoever: because the research has not been thorough enough, and our CEO must carry out a new research himself afterwards because many assistants fail to grasp complex subjects and excellence is played out in the details, the only way David lets go is to get it done better than he would because the assistant makes too many mistakes, in accounting a penny of error is already too much, just like a line on a contract David is overbooked, not very patient and needs someone who is able to manage a project from A to Z
DO YOU RECOGNIZE YOURSELF ? - If you dream of a life that feels more like an adventure with its twists and turns and challenges rather than a mapped out and stable life, then this job is for you. Must have : A strong sense of service : you love to make life easier for others and you have a sense of service You love to execute and making things happen - sometimes it requires you to use different approaches ( influence, brute force, aggressiveness, smiling attitude, use google as your best friend \xe2\x80\xa6 ) Thrive in Chaos, you anticipate needs, and you don\xe2\x80\x99t have to always be told what to do, Must be flexible and able to quickly react to last-minute changes \xef\xb8\x8f Very Digital savy ( We are quite obsessed with Notion, Airtable and new digital tools) Personality : Drive & Problem Solver : You\xe2\x80\x99re ambitious, You work hard because you love it, you own things and get them done Analytical Mind : you challenge your assumptions, able to quickly identify and formulate problems, and support your analysis with data Growth over Ego : You are eager to learn, and receive hard feedback to grow. You let others speak and seek to understand their viewpoints. Team Player : you love to work as a team, share and win together. ( Victory and Failure are \xe2\x80\x9cWe\xe2\x80\x9d words ) Strong Desire to create Woww
Experience Project management skills Worked in a fast pace environment Language French : native English: Fluent English, you can hold a conversation on specific details with English-speaking colleagues. Our chosen language for written communication is English.
Currently, 10% of the team is English-speaking, a % which will continue to grow. IT MIGHT NOT BE FOR YOU - We are inspired by a culture of performance and ambition. We have a very startup-oriented culture where everything is fast-paced and there is a lot of change. You won\xe2\x80\x99t always be told what to do or how to do it We tell each other things, even if they are uncomfortable. We value growth over ego. At Paradox, expressing disagreement to a manager and knowing how to debate is valued We encourage critical and strategic thinking. If all this makes sense with you, then we\'ll love working with you (and you with us, you\'ll be pampered) WHY JOIN US - A work with Impact, Freedom and Ambition Growth & Ambition > Being surrounded by A-players who strive to perform whilst being in a good mood > No more bosses, but ongoing conversations to support your growth > \xef\xb8\x8fBeing part of an ambitious company synonymous with opportunities for evolution Competitive Salary But you don\xe2\x80\x99t just want a competitive paycheck, you also want\xe2\x80\xa6 Impact & Meaning > Playing a crucial role in the development of a company whose content and products are enjoyed by millions of people > Waking up in the morning feeling like you are making a difference is something We receive messages every day from clients who have successfully lost weight, quit smoking, reach a milestone in their business, built better relationships, and made positive changes in their lives. But that\'s not all, we believe that driven people deserve\xe2\x80\xa6 Freedom & Well Being > A company culture based on autonomy & accountability > Flexible working hours > A remote culture from day one with the freedom to work from wherever you want -> Magnificent office in Dubai, Paris, Barcelona - it feels like home :) > Standing desks paid by the company if you live far from our offices > Work on Mac, for us it counts :) > 350\xe2\x82\xac per year paid by the company to take care of yourself ( for your gym, or dance class or whatever make you feel great) -> Annual team building / Team retreats to get together - you receive your plane ticket to join us by the pool and have a good time together, or brainstorm the next crazy challenge. those benefits are only for full-time employees And as Yannick, our community manager, says: To make a long story short, Paradox is a growth adventure on steroids, an adventure where you grow personally, whilst helping others do the same. HOW TO APPLY - Any copy-pasted and non-personalized application goes directly to the trash can. To complete the recruitment process, each candidate must organize calls with his or her previous managers. If you are not comfortable with this : do not apply If all this sounds good to you, come and write the next chapter with us

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