Front Desk Operations Officer Receptionist

Found in: beBee S AE - 3 weeks ago


Abu Dhabi, United Arab Emirates Emirates Electrical & Instrumentation Company Full time
Company Description

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.



Overall responsibilities:
Provide day to day operational support at Front Desk reception, answer incoming phone calls, greet visitors, guests and attend them, manage visitors access cards. Manage conference rooms bookings, send hotel booking requests, coordinate with agency for tourist visas, tickets reservations & bookings. Coordinate and check stationary items and raise purchase requests. Process business cards requests and office premises access cards. Receive incoming mails and manage company outgoing couriers. Day to day responsibilities:

FRONT DESK OPERATIONAL ACTIVITIES
Answering incoming telephone calls, assist callers, take and relay messages and transfer calls to concerned staff, update PABX contacts directory. Greet visitors, guests and attend them as appropriate in accordance with visitor\xe2\x80\x99s policy. Make sure that visitors have been registered and provided with an office premises access card. Guide them in the right direction or meeting rooms. Maintain daily log of visitors in the office and control office access cards issuance and collection. Update contact information of office staff members / each department i.e. office extension number, mobile number and company email address. Maintain reception area tidy with support of office janitors and avoid unnecessary standing of staff members and visitors in reception area. Ensure company flyers, magazines or other brochures are placed in the visitors\xe2\x80\x99 area properly. Provide visitors with an HSE guide to know exit routes in case of emergency. INCOMING / OUTGOING MAILS Receive and sort mail delivers and maintain incoming and outgoing mail log every day. Inform concerned department / focal person to collect their incoming mail from reception and register. Manage outgoing mails, inform courier to collect pickups. Process mail invoices as required. CLERICAL & SUPPORT SERVICES TASKS Coordinate with Project Coordinators and send ticket reservations requests to travel agency, get approvals on prices and confirm bookings. Make hotel reservations and bookings for staff, this requires coordinating and check with Project Coordinators and check which employee shall be entitled for hotel accommodation. Maintain ticket entitlement eligibility (Rotational or Annual), maintain tracker and share with Project Coordinators. Coordinate with travel agency to apply tourist visas, tickets reservations and bookings, this requires calling the travel agency and send the emails to get the price quotation, verify prices and as per approvals process confirm the bookings for issuance of tickets. Verify the invoice, coordinate with procurement to prepare purchase order on template and submit to Finance for payment. STATIONARY & OFFICE SUPPLIES Process approved business cards requests to supplier and coordinate to collect and handover to staff. Check office stationery items and maintain inventory and prepare purchase request and after approval submit to supplier. Process payment invoice for suppliers. MISCELLANEOUS AND CLERICAL TASKS Coordinate company events and participate in arranging activities. Any other clerical and coordination tasks as assigned by Line Manager.

Qualifications
Minimum Bachelor Degree in Business Administration / Accountancy (03-04 Years) and at least 01 year as Receptionist / Secretary role in corporate or environment or in construction preferably oil & gas, power and utility sector. Additional Information

Skills & Professional Requirements:
Excellent communication skills. Excellent English both written and verbal. Knowledge of PABX, general experience of clerical and administrative tasks Proficient in MS Office (Word, Excel, Power Point) Attributes and Behaviours: Ability to work in cross-cultural environment. Professional personal presentation. Flexible and adaptive approach to work Self-starter and self-motivated person who can demonstrate use of initiative Enquiring mind-set, identifies efficiencies and improvements Excellent time management skills with a proven ability to meet deadlines.

Emirates Electrical & Instrumentation Company



  • Abu Dhabi, United Arab Emirates BARAKA REAL ESTATE DEVELOPMENT LLC. Full time

    We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a receptionist, you will be the first point of contact for our company. Our Receptionist duties include offering administrative support across the organization. You will welcome guests and greet people who visit the...


  • Abu Dhabi, United Arab Emirates Uform Fitness Full time

    Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. - Answering screening and forwarding incoming phone calls. - Maintain office security by following safety procedures and controlling access via the reception desk e.g monitor logbook. - Perform other clerical receptionist duties such as filing,...


  • Abu Dhabi, United Arab Emirates City Way Facilities Management Full time

    **Responsibilities** - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen and forward incoming phone calls - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) - Receive, sort and distribute daily...


  • Abu Dhabi, United Arab Emirates National Factory for Safety & Security Products L.L.C Full time

    Job brief We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks **Responsibilities**: - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen and forward incoming phone calls - Ensure reception...


  • Abu Dhabi, United Arab Emirates Optimyze Health & Fitness Boutique Full time

    **Job Offer: Full-Time Front Desk Receptionist at Fitness Boutique in Abu Dhabi** **Company**: Optimyze Health & Fitness Boutique **Location**: Abu Dhabi, United Arab Emirates **Position**: Front Desk Receptionist Are you a friendly and organised individual with a passion for fitness and customer service? Join the team in the vibrant city of Abu Dhabi as...


  • Abu Dhabi, United Arab Emirates Emirates Electrical & Instrumentation Company Full time

    Provide day to day operational support at Front Desk reception, answer incoming phone calls, greet visitors, guests and attend them, manage visitors access cards.Manage conference rooms bookings, send hotel booking requests, coordinate with agency for tourist visas, tickets reservations & bookings.Coordinate and check stationary items and raise purchase...

  • Front Desk Officer

    3 days ago


    Abu Dhabi, United Arab Emirates DMSDC Full time

    The front desk officer will be responsible to manage the patient visit in our dental center, starting from the admission until discharge and perform all the necessary tasks involved. **Salary**: AED3,500.00 - AED6,000.00 per month


  • Abu Dhabi, United Arab Emirates New Star Property Management Full time

    **New Opportunity**: Abu Dhabi’s leading Property Management company currently looking For A RECEPTIONIST To Manage Our Front Office Daily Task **If you are**: - Female applicant (Presentable) - English Speaking - At least 1-year experience in Reception - Excellent telephone etiquette & customer-oriented Diary management and management of meeting...


  • Abu Dhabi, United Arab Emirates HOUSE OF ENSPA Full time

    **Job description** The Spa Receptionist is responsible for greeting of all guests, answering phone calls, assisting guests with questions regarding spa services and products, booking all appointments, checking the guest into the computer system and charging for services performed. **Duties and Responsibilities**: - Properly open and close spa each day...

  • Female Front Desk

    3 days ago


    Abu Dhabi, United Arab Emirates FCS Full time

    Perform a variety of duties at the front desk. They usually spend most of their time in the reception area rather than moving around a lot. - Receive visitors by greeting and welcoming them. Then, they usually direct them and announce them when appropriate. - Maintain the office and keep all the office equipment in check as well as order any necessary office...

  • Front Desk Operations Officer

    Found in: Talent AE A C2 - 5 days ago


    Abu Dhabi, United Arab Emirates Emirates Electrical & InstrumentationCompany Full time

    Provide day to day operationalsupport at Front Desk reception, answer incoming phone calls, greetvisitors, guests and attend them, manage visitors accesscards.Manage conference rooms bookings, sendhotel booking requests, coordinate with agency for tourist visas,tickets reservations &bookings.Coordinate and check stationary itemsand raise purchase requests....


  • Abu Dhabi, United Arab Emirates First Medical Center Full time

    **Responsibilities** - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen and forward incoming phone calls - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) - Receive, sort and distribute daily...

  • Front Desk Manager

    1 week ago


    Abu Dhabi, United Arab Emirates Marriott International, Inc Full time

    **Job Number** 24015930 **Job Category** Rooms & Guest Services Operations **Location** The Ritz-Carlton Abu Dhabi Grand Canal, PO Box 91888, Al Maqta Area, Abu Dhabi, United Arab Emirates, United Arab Emirates VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front...

  • Front Desk Officer

    1 week ago


    Abu Dhabi, United Arab Emirates Events Melodica DMCC Full time

    **About Melodica Music Academy**: Melodica Music Academy is a renowned institution dedicated to the promotion of music and fostering a creative environment for music enthusiasts. We take pride in offering high-quality music education and nurturing talent. Our mission is to inspire the world through the power of music, and we are currently seeking a Senior...


  • Abu Dhabi, United Arab Emirates AHD ALFAN ENGINEERING CONSULTANCY Full time

    The individual will manage the front desk on a day-to-day basis while performing/ offering a variety of administrative and clerical supports across the business to the highest quality standards. S/he should exude a pleasant personality and ultimately be responsible for ensuring the front desk welcomes guests positively, provide general information about the...


  • Abu Dhabi, United Arab Emirates FIRST CITY PROPERTIES Full time

    **REQUIREMENTS**: - Female - Between 20 years old to 30 years old - Prior experience as a receptionist or in a related field. - Consistent, professional dress, and manner. - Excellent written and verbal communication skills. - Knowledgeable in portable of ( **Bayut, Dubizzle** ) - Good time management skills. - Able to contribute positively as part of a...

  • Hotel Receptionist

    3 days ago


    Abu Dhabi, United Arab Emirates MIDDLE WORLD PROPERTY AND GENERAL MAINTENANCE LLC Full time

    Job Description :Greeting and ensuring that guests are accommodated are the primary roles of a hotel receptionist, often referred to as a hotel front desk agent or clerk. The hotel receptionist is typically the first hotel employee guests encounter when they arrive at a hotel, so easy conversationalists with a welcoming, courteous manner will help set the...

  • Receptionist

    2 days ago


    Abu Dhabi, United Arab Emirates Al fares international tents Full time

    We are looking for a motivated female front desk receptionist, for our branch in **Abu Dhabi.** **SALARY RANGE: 2,500 AED - 4,000 AED** **RECEPTIONIST/ASSISTANT RESPONSIBILITIES**: - Greet clients and visitors with a positive, helpful attitude. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Answering phones...


  • Abu Dhabi, United Arab Emirates VOGUE FITNESS Full time

    **MUST BE LOCATED IN THE UAE** **MUST HAVE PHYSICAL FITNESS OR HOSPITALITY BACKGROUND** The front desk receptionist serves as the first point of hospitality and is responsible for ensuring that all members and visitors are consistently attended to with the utmost in customer service upon each visit or phone call to the facility, as well as providing...


  • Abu Dhabi, United Arab Emirates FIRST CITY PROPERTIES Full time

    **REQUIREMENTS**: - Female / Between 20 years old to 30 years old - Prior experience as a receptionist or in a related field. - Consistent, professional dress, and manner. - Excellent written and verbal communication skills. - Knowledgeable in portable of ( **Bayut, Dubizzle** ) - Good time management skills. - Able to contribute positively as part of a...