Administrative Assistant/receptionist

Found in: beBee S AE - 1 month ago


Dubai International Financial Center, United Arab Emirates ARTIANA Full time
We are looking for an experienced Administrative Assistant cum Receptionist to join our real estate department in Business Bay. This role will support sales managers and agents through a variety of administrative tasks related to organisation and communication to ensure efficient day-to-day operation of the office. Summary of Responsibilities: Handle the front desk - directing clients, visitors and vendors as required.Provide general support/ assistance to staff and visitors alike.Screening incoming telephone calls and emails, enquirers and requests, and handling them appropriately and in a timely manner.Assist in daily office needs and help manage the company's general administrative activities ensuring that they are completed accurately.Organise and schedule meetings and client appointments as needed.Maintain and update office contact database maintaining outmost confidentiality.Prepare documents as required. Providing documentations to agents or directors upon request.Filing all operational related documents according to the file management system.Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs and maintaining equipment inventories.Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.Receive, sort and distribute office mail and packages.Communicate with vendors and external service providers.Produce and distribute correspondence memos, letters, faxes, and forms if needed.Requirements: Bachelor's Degree (Required)Well groomed, presentable and confident speaker.Excellent telephone and communication skills.Previous CRM experience is a plus.Previous experience as administrative assistant/receptionist in Dubai is highly preferred.Knowledgeable with Windows/Mac OS applications and other office equipment.Organised and capable of prioritising numerous tasks according to importance.Ability to provide a high standard of administrative support and proactively resolve problems.Team player with a strong sense of responsibility. Job Type: Full-time Salary: AED3,000.00 - AED3,500.00 per month Experience: administrative assistant: 2 years (Required)

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