Pa To Vice Chairman Arabic Speakers Only

Found in: beBee S AE - 1 month ago

Dubai, United Arab Emirates Index Holding Full time
  • Handling Day to Day affairs of Vice Chairman.
  • Scheduling meetings, calendar and correspondence.
  • Manage and maintain the Vice Chairman's diary and email account.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
  • Conduct weekly diary meetings with the Vice Chairman to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the Vice Chairman meetings between him and his direct reports and the committees and groups to which he is a member.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Vice Chairman match his requirements.
  • Filter general information, queries, phone calls and invitations to the Vice Chairman by redirecting or taking forward such contact as appropriate.
  • Manage the process of calling for briefing on behalf of the Vice Chairman from start to finish ensuring that he is fully prepared for all engagements.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Vice Chairman.
  • Prepare correspondence on behalf of the Vice Chairman, including the drafting of general replies.
  • Liaise with relevant individuals, external organizations etc. to arrange meetings prepare agendas and draft minutes.
  • Minute general meetings as required and complete research on behalf of the Vice Chairman.
  • Keep and retrieve files.
  • Ensure guests meeting with the Vice Chairman are well taken care of.
  • Provide a service that is in line with the Vice Chairman's work habits and preferences.
  • Producing documents, briefing papers, reports and presentations;
  • Arranging travel and accommodation and, occasionally, travelling with the Vice Chairman to take notes or dictation at meetings or to provide general assistance during presentations.
  • The Personal Assistant (PA) will fulfill a specific job but be expected to develop a good understanding of the roles within private office and around the Vice Chairman, and be able to confidently and competently cover for team members when they are absent.
  • The PA should expect that on occasion, they will be required to work flexibly with the Vice Chairman and on occasion a longer than normal day.
  • Arranging travel and accommodation and, occasionally, travelling with the Vice Chairman to take notes or dictation at meetings or to provide general assistance during presentations.
  • Carry out specific projects and research.
  • Take on some of the Vice Chairman's responsibilities and working more closely with management.
  • Be involved in decision-making processes.Qualifications and Experience:
  • Bachelor degree in any field.
Minimum 3-5 years of experience as a Personal Assistant/Secretary.Experience of successfully working with senior management.Experience of diary management/researching and booking of travel and accommodation.Expert level in the use of Outlook.Expert level in the use of Word, Excel and PowerPoint.Skills required: Strong communication skills in all disciplines including written, oral, email and presenting.Native Arabic Speaker with excellent spoken and written communication in both Arabic and English.Excellent typing speed and accuracy of spelling and grammar, layout and content formation essential.Highly organized and efficient approach required.Idea generator, self-starter and ability to think outside the box.Ability to cope with competing demands, to prioritize tasks and to manage time effectively.Strong organizational skills.A positive attitude to dealing with people.Willingness to work extra hours to complete tasks and meet goals and targets.Willingness to go the extra mile to support the team, the customer and the event. Job Type: Full-time Ability to commute/relocate: Dubai: Reliably commute or planning to relocate before starting work (Required) Application Question(s): Are you available to join immediately?What is your monthly salary expectation in AED? Experience: Personal Assistant: 4 years (Preferred)Office Administration: 4 years (Preferred)Writing/Drafting letters/emails in Arabic: 3 years (Preferred)Microsoft Excel: 3 years (Preferred)Microsoft Word: 3 years (Preferred)Microsoft Power Point: 3 years (Preferred) Language: Arabic (Preferred) Willingness to travel: 25% (Preferred)

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