Sr. Officer

4 weeks ago


Dubai, United Arab Emirates National Bank of Fujairah Full time
Job description:

Job Purpose

To Assist Senior Manager P&S in Procurement Administration and coordination for vendor proposals , contracts management, vendor management, MIS and Dashboards

Key Accountabilities

Contracts and vendor Management
•    Assisting in documentation of service level agreement to properly monitor and evaluate the performance of suppliers, and report on this on a regular basis for MIS
•    Responsible supplier performance dashboard for critical vendors for management reporting 
•    Assist in contracts documentation and manage documentation checklists 
•    Coordinate vendors relations for managing supply chain for orders. Initiate and keep track of orders.  Reconcile or resolve order discrepancies with supplies
•    Maintain good relationships with suppliers and assists in renegotiating prices and other terms on a regular basis
•    Payment terms negotiation, optimization and credit terms management in the PACMAN
•    vendors Accounts stat4ment reconciliations and coordinate payment to vendors on time
•    Vendor Onboarding process
•    Support in BOQ, RFP and Tender process
•    Quotation evaluation, cost benefit analysis, negotiation
•    Preparation of vendor evaluation reports
•    Vendor performance reports
•    Compliance to vendor master and process
•    Renewal of Contracts
•    Contract review and documentation
•    Supporting Compliance to legal and InfoSec review documentation

Other Accountabilities

Procurement:
•    Work with internal stakeholders to determine procurement needs, quality and delivery requirements. 
•    Ensure sign off from vendors and internal stakeholders on PO related conditions of procurement on each PO 
•    Assisting in documentation of service level agreement to properly monitor and evaluate the performance of suppliers, and report on this on a regular basis for MIS 
•    Monitor, evaluate and report supplier performance, according to an appropriate Service Level Agreement, on a continuous basis.  
•    Responsible supplier performance dashboard for critical vendors for management reporting 
•    Manage material outsourcing reports and related compliance requirement 
•    Assist in developing sourcing strategies. Set and plan supplier accreditation and service level management based on stakeholder requirements 
•    Assist in contracts documentation and manage documentation checklists 
•    Coordinate vendors relations for managing supply chain for orders. Initiate and keep track of orders.  Reconcile or resolve order discrepancies with supplies. 
•    Maintain good relationships with suppliers and assists in renegotiating prices and other terms on a regular basis
•    Keep daily records of needed for MIS using PACMAN and report supply chain PACMAN SLA reports
•    Assist in implementation of Fixed Assets Resister. Bar code assets and update asset register
•    coordinate Annual fixed asset stock take and reconciliation and manage Assets Register system
•    Payment terms negotiation, optimization and credit terms management in the PACMAN
•    vendors Accounts stat4ment reconciliations and coordinate payment to vendors on time
•    Coordinate review of purchase policy and procedures, analysis and recommendations

Governance and control
•    Manage material outsourcing reports and related compliance requirement 
•    Assist in developing sourcing strategies. Set and plan supplier accreditation and service level management based on stakeholder requirements 
•    Support documentation related to sustainable procurement for ESG compliance
•    Review and update of Procurement policy and procedure for yearly review

Other AccountabilitiesJob ContextEducationGraduate Experience and Skills

Education Level:  University Graduate.
Work Experience: 3 - 5 years experience in Procurement process and Administrative and payment  functions
Thorough knowledge of PACMAN or vendor management systems would be an added advantage 

Technical CompetenciesBudget Management- Property and Services- Proficient Group Administration- Property and Services- Proficient Procurement and contracts Management- Property and Services- Proficient Service Quality- Property and Services- Proficient Behavioural CompetenciesChange and Innovation - Basic Communication - Basic Evaluating and Solving Challenges - Basic Results Orientation - Basic Working and collaborating with others - Basic

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