Sales & Marketing Coordinator

3 weeks ago


Dubai, United Arab Emirates Hyde Full time
Job Description

KEY ROLES & RESPONSIBILITIES

  • Prepare all administration documents required by the Hotel Sales Team
  • Attend to Telephone, email and all other relevant channels’ inquiries in a timely manner
  • Coordinate all Fam Trips and Site Inspections as required
  • Prepare and maintain all necessary administrative documents required by the sales and marketing teams.
  • Provide all administration duties for the Sales & Marketing office (raising purchase orders, handling the departmental expenses, etc.)
  • Prepare contracts and other agreements for marketing activations/suppliers.
  • Organizing all digital assets (image, video, graphics) for easy navigation and accessibility.
  • Keeping track and ensuring a smooth flow of supplies and supplier payments.
  • Ensuring that all department collaterals are in good condition.
  • Manage and organize influencer requests.
  • Coordinate and assist with the organization of trade shows, functions, exhibitions, and promotional events.
  • Support the development and implementation of marketing plans, including social media activities.
  • Maintain accurate and up-to-date databases for customers, contacts, and business details.
  • Maintain accurate and up-to-date databases for all marketing assets, images, and documents.
  • Prepare Sales & Marketing LPOs, PRs and liaise with the Finance function and Marketing to ensure accurate tracking and follow up.
  • Collaborate with internal and external stakeholders to ensure efficient and effective Sales & Marketing communications.
  • Conduct market research and gather statistical data for sales and marketing purposes.
  • Assist in the preparation of annual budgets, business plans, and tender submissions.
  • Manage stock control of marketing collateral and coordinate the supply of corporate gifts and promotional items.
  • Assist with the maintenance of accounts, contact, activity and business details within appropriate software applications
  • Stay updated on industry trends, competitors, and market conditions to contribute to strategic planning.

PERSONAL ATTRIBUTES

  • Strong understanding of the lifestyle hospitality market and hotel operations.
  • Excellent interpersonal skills with attention to detail.
  • Effective written and verbal communication skills.
  • Ability to think strategically and translate strategies into action.
  • Problem-solving skills and ability to meet deadlines consistently.
  • Self-motivated, creative, and adaptable to change.
  • Proactive, independent, and able to work under pressure.
  • Guest service-oriented with a focus on professionalism

Qualifications

EXPERIENCE & QUALIFICATIONS

  • Minimum of 2 years of experience in an admin, sales or marketing position.
  • Degree or diploma in Hotel Management, Business Administration, or a related field.
  • Strong knowledge of sales techniques, revenue management, and marketing principles.
  • Proficiency in Opera Sales & Catering, Microsoft Office, and social media platforms.
  • Familiarity with the local culture and previous work experience in the region is preferred.
  • Fluency in written and spoken English is required. Fluency in Arabic is an advantage




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