Operations Manager

3 weeks ago


dubai, United Arab Emirates Oilmar Full time

Reporting to: Head of Operations

Required Skills

  • Business technical skills: Tank cleaning, Bunker procurement, Navigation, Tanker operations, ROB/CP Terms, Demurrage analysis and Claims management.
  • IT skills: Voyage management like IMOS or SOFTMAR
  • Language: English
  • Soft skills: ability to work in multicultural environment. Ability to work at any time, as operational needs require.
  • Additional trainings will be required to fully perform on that position
  • IMOS voyage management
  • Mark5 Communication system

JOB RESPONSIBILITIES:

Major duties and tasks of the role for Third Party Cargos

  • Daily direct liaising with Oilmar counterparties being fully updated with pre / current / post fixtures under Oilmar control.
  • Post Fixing, ensure that all obligations arising from the contract and charter party are carried out, and that any necessary requirements are complied with
  • Consistent monitoring of all operations correspondence from counterparties / Brokers / Owners to ensure quick and efficient communication flow and minimising / expediting information requests such as stowage plans / intake requests / eta / slow-down / speedup.
  • Active involvement with operational issues and problems (such as off spec / disagreements with stowage plans / contamination etc) offering expertise advise mainly to counterparties on cargo side.
  • Follow up of all verifications of freight invoices / additional alaims (waiting for orders, Turkish Straits, heating etc) and all demurrages claims presented – offering opinions, verifications and / or confirmation to owners claims.
  • Daily reporting on all fixed-in vessels to be sent out every day to counterparties
  • Weekly updates to counterparties on outstanding claims / demurrages.
  • Weekly reporting to Head of Operations on vessels fixed / commissions issued / commissions collected.

Major duties and tasks of the role for Time Charter or Commercial Managed Vessels

  • Ensure that all obligations arising from the contract and charter party are carried out, and that any necessary requirements are complied with
  • Deal with oil and freight counterparties, terminals and vessels on a regular basis regarding all post-deal activities, ensure all necessary operational information is passed on in good time, and documentary requirements are met
  • Make oil and vessel nominations, prepare voyage orders and monitor progress of vessels
  • Dealing with independent inspectors, cargo quality, expediters and ships’ agents
  • Liaise with finance, providing them with timely, accurate data and documentation to facilitate smooth invoicing and payment for cargoes
  • Dealing with various cargo grades and blending operations for Fuel Oil
  • Voyage management as required with claims negotiation and settlement.
  • Ensuring correct procedures on Bill of Lading, Cert of Origins, Quality, Quantity etc and LOIs
  • Operations dealing with voyage instructions, planning, fixtures, appointing and communicating with Agents, Brokers, Charterers.
  • Interpretation and knowledge of different CPs.
  • Ensuring correct procedures on Bill of Lading and LOIs
  • Bunker consumptions and monitoring of Ships data/voyage and consumptions on a daily basis
  • Pro-actively communicating expected and/or identified exceptions which arise during ballast, tank cleaning, loading, transit or discharge phases.
  • Ensuring all details and supporting documents required for correct invoicing of freight, hire and claims are accurate and available in accordance with relevant charter party requirements on each voyage
  • Voyage management as required with claims negotiation and settlement.
  • Communicating HSE requirements to relevant parties

Required Experience: 5+ years on similar position

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