Senior Officer Administration

2 weeks ago


sharjah, United Arab Emirates United Arab Bank Full time
Job Purpose:Perform and/or oversee a variety /a broad range of associated administrative services such as staff support, planning activities, coordinate and facilitate meetings, program function and /or special events as appropriate as well as , leverage extensive business unit knowledge to support the unit's program of work and facilitate the delivery of business operations.Principal Accountabilities:General Provide a range of administrative and support services to meet the business needs of the team/unitRespond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues.Coordinate and manage records and databases, complying with administrative systems, processes and policies, to ensure that all information is accurate, stored correctly and accessible.Develop, implement and monitor office systems, procedures and methods, adapting processes and techniques as required, to facilitate efficient team/unit operations in line with agency standards, policies and procedures.Gather and collate information for, and prepare documentation and reports on business unit performance, as well as make recommendations to improve efficiency, cost management and service delivery.Supervises, motivates and assists employees to perform their duties efficiently and effectively to ensure compliance with policy and procedures and proactively participate in all aspects of performance management.Miscellaneous tasks to be outlined based on business needs & work requirements.Technical Prepare all applications pertaining to the Government of each EmirateClosely monitor & follow-up on the validity period of Trade Licenses as and when required for necessary action.Preparation of letters/ correspondence to Government Entities & Authorities & Ensure is accurately written in Arabic & English.Tracking all the invoices PO issued and payment Execution taken in place for document submitted to procurement and continues follow up with Finance department for vendor payment processing on time.Arrange for periodic meeting with vendors and track all action points assigned and agreed for vendor update and delivery if any.Preparation of Department DashboardCoordinate with Ops Risk to ensure BAI, BCP and other related document as update as well provide parodic status update on any incidents reported under are of Admin & Facility managementQualification & Experience:Diploma Certificate/ Bachelor degree will be preferable3-5 years’ experience in Administrative of Secretarial RoleEffective communication skills in English and ArabicNote: This position will be hired on second party contract
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