Graduate - Facilities Administrator (Emirati Nationals Only)

4 weeks ago

dubai, United Arab Emirates Jones Lang LaSalle Incorporated Full time

Graduate - Facilities Administrator (Emirati Nationals Only) page is loaded

Graduate - Facilities Administrator (Emirati Nationals Only) Apply locations Dubai, ARE Abu Dhabi, ARE time type Full time posted on Posted Today job requisition id REQ344645

About the Business

The Work Dynamics Accounts team in the UAE is a robust group of professionals who are responsible for managing and optimizing the organization's financial resources. Ideal for fresh graduates with degrees in Business Administration, HR, Marketing, and Admin related roles, this team fosters a learning environment where new recruits can apply theoretical knowledge to practical tasks. The team emphasizes mentorship and provides new team members opportunities to gain insights into UAE's regulatory and business environment. Graduates can expect to contribute to and learn about various aspects of the business such as financial planning, budget management, marketing strategies, HR policies, administrative tasks, and compliance with UAE commercial laws, thereby equipping them with a rich, multi-dimensional experience in the business world.

Line Manager: Facilities Coordinator

Job Summary/Goals

The Facilities Administrator reports to Facilities Coordinator /Facilities Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner. Must also always demonstrate a high level of security awareness and have knowledge of emergency evacuation procedures and Health & Safety.

Essential Duties and Responsibilities

  • Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.

  • Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organize/assist with team moves and Moves and Changes team.

  • Monitoring stock levels of Stationery and Consumables used by Employees and placing orders with suppliers.

  • Managing internal moves within the building with the Facilities Manager.

  • Working with Facilities Manager and Moves and Changes team to maintain floor plans.

  • Assisting in setting up in-house and external events as and when required.

  • Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arranging for repairs to be carried out.

  • Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.

  • Managing fire wardens and first aiders and assisting with scheduling training and refresher training as necessary.

  • Upkeep and review of Manuals, Handbooks, Guidance notes etc.

  • Cover Receptionist Role & Responsibilities when required

  • Understand primary responsibilities of Meetings and Evens and support M&E Specialist when required

  • Manage day-to-day mail room operation, deliveries, inquiries, etc.

  • Be aware of basic procedures, courier suppliers and all external key contacts.

  • Manage mail-related supplies stock and place orders when needed.

  • Other tasks and duties as required.

Skills/Competencies

  • Pro-active and hands on – happy to support other Team members

  • Knowledge of Facilities Management processes preferable

  • IT Skills, Outlook, Excel, Word.

  • Professional, friendly and welcoming attitude

  • Good attention to detail

  • Ability to show initiative

  • Excellent communication skills

  • Organisational skills and the ability to prioritise a busy workload

  • Customer service background essential

Qualifications

  • Degree would be beneficial

  • Technical facilities background preferred ( Facilities Management, Human Resource Management, Business Administration or Marketing)

Location:

–Abu Dhabi, ARE, Dubai, ARE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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