Commercial Logistics Officer

• To support the development and preparation of presentations and reports. 
• Oversee report creation.
• Ad hoc project/event requests for Commercial team.
• Maintain and update resource tracking, capacity and resource model reports.

Key Accountabilities: 

• Write, edit, and design presentations and reports as directed by the Logistics Pillar/ leadership team using PowerPoint/Word/Outlook
• Develop, maintain and manipulate complex spreadsheets using Excel and database software
• Produce complex, multi-country recurring calls and video conferences for regional teams to include corresponding video and presentation assets, agendas,
• Manage varied reporting processes including requesting data, collating and editing final documentation
• Perform day-to-day administrative tasks including maintaining information files, preparing and processing reports, presentations and other documents as needed
• Help traffic, funnel direction/feedback of creative assets in various stages of development with the goal of getting elements to final stages of approval and eventual distribution
• Assist in gathering creative assets from regional marketing teams
• Assist with organising department events and meetings 
• Coordinate and assist with queries and requests received by the Department
• Manage and maintain the department’s data management system(s), SOPs, SLAs and relevant toolkits 
• Produce reports and other written documentation as required for internal and external audiences
• Review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required
• Support in any in house training and conferences by printing and dispatching the materials 
• Support with onboarding of new joiners 

Other :

• Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviours in harmony with DP World’s Principles, values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World’s Code of Conduct and Ethics policies
• Perform other related duties as assigned 

Qualifications and Experience: 

• Bachelor degree level preferred 
• Proficiency in Microsoft Applications (Word, Excel, Outlook, PowerPoint, Visio) and usage of Internet
• Demonstrated enthusiasm for strategy and marketing with strong working knowledge of the Internet, and MS Office applications
• Strong organizational skills, attention to detail, and accuracy when working with numbers (solid math skills)
• Provide production, logistical and/or on-the-ground support for internal and external event including conferences
• Excellent verbal and written skills are required. Fluency in English language is mandatory. Arabic, French or Spanish an advantage.
• Minimum of 2 years’ experience
• Previous experience as management trainee will be looked upon favourably 
• Previous experience in a legal, regulatory or compliance department or organisation not required but preferred

Skills

• Very strong administration and analytical skills 
• Well-developed planning and organising skills and the ability to perform well under pressure
• Strong attention to detail, accuracy and quality of work
• Self-starter with energy and drive who takes initiative and is proactive in approach
• Adaptable with the ability to manage multiple tasks and juggle priorities
• Strong interpersonal influencing and impact skills 
• Business acumen and confidence in dealing with senior management 
• Team player

 This position requires high level of business acumen and confidentiality.

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