Planning and Supply Executive

3 weeks ago

dubai, United Arab Emirates PrecisionHire Solutions Full time
What you will do:Responsible for all activities related to the inbound process of import of Cars and will be the key contact point both internally – Logistics, customs, Finance and externally – Factory and Principal. Should be well versed in SAP, and should excel in communication and should have an eye for detail and good with numbers. Verifies invoice prices against the agreed pricing as specified in the order.Creates color-wise variants in SAP. Creating Purchase order with the right article, variant, price, customs duty, freight, bank charges, L/C charges, etc based on the approved order. Based on the sailing schedule notification necessary checks are done on the arrival of the model and reflected in the executive reports. Preparing and uploading the vin wise data by inputting model code, model description, chassis number, engine number, interior/exterior color, production month, etc and then uploaded into SAP system. Create Shipping notifications on SAP to start clearance from the port.Completing CCM process with Logistics team and carry out the GRN process and then IV and Set BOE done by operations. Verifying AF logistic bills as per the clearance done for the finance department to make the payment. Preparing all documentation required for clearance of vehicle consignments from the Port. Liaises directly with the AFL Logistic Team on all matters relating to clearance of vehicles. Preparing duty statement with supporting documents to Finance Department to ensure timely payment of the amount due, thereby avoiding the levy of penalties monthly. Final settlement posts in SAP for each bill of entry to process customs duty payment.Internal contact person for Finance and Logistics. External contact person for all communications with Principal / factory. Providing GIT (Goods in Transit) information to Finance. Creating material/Models in SAP before arrival of new models. Flipping materials if adding accessories to sell as higher option vehicles. Updating the RSP and discount condition for each model in SAP for the sales team. Advance payment request to principal. Customs duty payment request. Orders and any approvals required from management. Preparing internal report regarding sales, arrivals, and stocks for management.Stock and arrival report. Providing arrival details to BIW team and creating the report for management. Internal order sheet updating and submitting for management approval. To provide data support with logistics to control the inbounds and clearing documents on time (and related requirements). Updating the daily sheet with sales/stock/arrival and orders. Updating the orders based on business requirements. Maintaining sales and order plan based on agreement with Principal. Updating and maintaining the Planning Sheet with orders, arrivals, sales, and stock details.Required skills to be successful:SAP experience Logistics, customs, and shipping experience Managing and generating reports Inventory managementAbout the team:The role reports to the Head of Operations and will interact with internal and external stakeholders.What equips you for the role:Bachelor’s Degree in Business Administration. 3 years automotive work experience in a similar role. Proficiency in MS Office (Word/ Excel/ PowerPoint/ MS Projects/ SAP) Power BI. Extensive knowledge of inventory management systems and supply chain modules in other ERP system. Customer management. Strong analytical and communication skills.
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