Lead Architectural Technologist | Dubai

Reporting to:Technical Manager, AssociateRoleThe role of Lead Architectural Technologist is required to run a portfolio of projects independently, adhere, enforce and maintain agreed standards within the project teams, and provide assistance to the Associates and Managing Partner to improve the overall performance of the practice. The Lead Architect Technologist is an active and integral member of the management structure at BSBG.ResponsibilitiesEnquiries and proposalsAssist senior management team in providing all necessary information required in order to submit fee proposalsReview fee proposals to understand and be fully aware of scope and deliverablesAppraisals and briefProvide full and detailed appraisal of project requirements as issued by clientTake sole ownership of draft design brief and present for comment and approval prior to beginning next stage.Concept and SchematicSet up full project programme with Senior ArchitectWork with concept department to realise deliverables on time and within budgetWork with Associate to develop cost/time chart based on project deliverables, required resources and agreed programmeSub-consultant liaison, agreeing deliverables, scope and timescalesPresent concept in PowerPoint formatAttend meetings and file notes and actions of meetingsCoordinate sub-consultants and Seniors/Job Captain to produce stage deliverablesBrief specialist sub-consultants and soil investigatorsTrack client approvalsTake ownership of schematic design development with design teamEnsure local authority complianceEnsure project tracking schedule is current, monitored and submitted on a weekly basisManage any value engineering and make client aware of potential variations to consultancy agreementOrchestrate detailed design package, review progress daily with Senior Architect, and resolve all outstanding issues where client input is requiredDetailed DesignOversee submissions for building permit and Civil DefenceTake responsibility for writing specifications, assisted by the SeniorsTake responsibility for issued information for each stage of the projectEnsure Technical excellence is being delivered on the projectSelect a suitable procurement route to suit client’s requirementsPropose tender list, pre-qualify all tenderersWork with QS regarding BOQ and tender documentsAgree procurement strategy and compile a procurement programmeAttend mid-bid interviews/contractor interviewsTechnical compliance review of all tendersReview tender report and propose successful tenderer to clientArrange for contract documentation to be signedLiaise with post-contract staff to agree resourcesArrange and chair pre-commencement meetingPost ContractAct as continuous link to pre-contract staff, client and sub-consultantsAdministrate FIDC contractAssist with the handing over of design projects from the design teams to the post contract teamsEnsure constant communication with the post contract team and advise on site related issuesEnsure Technical review and advice on specialist sub contractors design and shop drawings is being providedLiaise with post contract team to ensure any alterations or amendments on site are as per local authority regulationsEnsure issuance of relevant ‘For Construction’ drawings and documents at the appropriate time to the site team and ContractorAssist the Technical Manager & Technical Co-ordinator in monitoring lessons learnt from all projects and ensure these items are immediately fed back in to the pre and post contract teamsLeadershipDecide objectives for Senior Architects and Job Captains and trackSet and maintain acceptable efficiency levels and ‘lead’ by exampleAdopt BSBG’s leadership style - based on teamwork, helpfulness and hard workProvide support & direction to Senior TechnologistsQualityEnsure that all staff are aware of Company’s Quality Policy and Quality ObjectivesEnsure that the Company Quality Management System is effectively implementedEnsure that corrective/preventive actions are implemented effectively as requiredEnsure the operational standards are understood, adhered to and maintained by Job Captains, architects, Technicians & Senior Technologists. The QMS drawing checklists are to be maintained and checked on a regular basis. A report to be issued following each check and circulated to Senior ManagementEnsure teams are fully conversant with the relevant standards and approved relevant local authority regulationsEnsure that Job Captains/Seniors correctly prepare the local authority submissions in accordance with the relevant local authority requirementsSupport Technical Co-ordinator in the development of Standards and enforce these across the businessCoordinate design team meetings with the relevant sub consultants. Chair and Minute the meetings with actions and pending datesEnsure drawings and documentation carefully coordinated with sub consultants prior to submissionsEnsure all sub consultants review and agree to programme of deliverablesTrack drawing issues to sub consultants and their issue of information to BSBGEnsure the sub consultant’s scope of work is complete at each stage in order for the Lead to certify paymentResponsible for ensuring sub consultants have applied for NOC’s and maintain the NOC Tracking SchedulesCommunicationChair quarterly cascade meetingChair weekly senior/job captain meeting to formally track project programmesTrack development of staff communicationResponsible for meeting with local authorities and expediently processing submissions. Any problems must be alerted to Senior ManagementManagementResponsibility for the management of the project deliverablesResponsibility for communicating all aspects of project deliverables to Job Captains, Architects and SeniorsMotivation of project teamEnsure soft and hard project files are maintained to BSBG standardsStaff appraisals and interviews of Job Captains and ArchitectsAssist the Technical Manager & Technical Co-ordinator by providing ideas relating to project implementation to enable work to become more efficient, better coordinated etc.Attend monthly technical meetings and respond to any actions noted in the MinutesAssist the Technical Co-ordinator in maintaining and developing office technical standards and details in accordance with local and International building codesBecome an active member of the Technical team and assist with developing others by acting as a mentorManage/Complete actions on Technical Action TrackerComplete Red Pen Reviews assignedDelegationProvide opportunities for all staff members to develop through delegating responsibilityProvide adequate support and an appropriate reporting structure to enable successful delegationMotivationHelp staff to achieve their professional ambitionEncourage staff to take responsibilityProvide opportunities for staff including Technical CPD’sGeneralGeneral performance of staff to be constantly reviewedReview standard of drafting, letter writing and report writingEnsure all time sheets are reviewed and signed off at end of each weekAgree staff leave and authorise through AssociatesTrack sick leave/absenteeism through administrator and report to AssociateEnsure timekeeping, punctuality, professionalism and appearance of staff on a daily basisResourcesMust constantly review resources available against those required for successful project implementationReview Job Captains/Seniors drawing schedules and approveEnsure reference material from suppliers is updated and handed to the Librarian. This responsibility must be handed down to Job Captains, Architects & Senior TechnologistsEnsure Project is sufficiently resourcedFinanceComplete awareness of consultancy agreements with clients and sub-consultantsDetailed awareness of payment terms and invoicingAgree invoicing strategy with finance departmentCertify invoices from sub consultantsInstruct finance to invoice to clientsProfitabilityTrack profitability of projects and report to Associate in chargeUnderstand key financial objectives of each projectExpenditureAll expenditure for equipment to be fully substantiated and presented within a proposal to Director for approvalAll expenditure on consumables to be referred to Director prior to purchaseMarketingActively market the practice in all professional situationsFeedback any potential leads to Associate and ensure follow upAppraisals and FeedbackResponsibility to appraise each team member annuallyPractice ManagementCommunicate ideas and project implementations to enable work to become more efficientand better coordinatedEnsure reference material is available for staff members to useEnsure all staff members have the correct tools for the projectProvide support in office CPD’s for other junior staffAttend monthly technical meetingsManage/Action Technical Meeting minutesManage/Maintain Technical folder.Support and report Practice Development tasks back to Technical Manager & Technical Co-ordinatora) Clientb) Sub-consultantc) Contractord) Suppliere) Manufacturerf) Statutory Authority g) All staff membersh) Senior managementBIMAssist with BIM strategy and approve proposalEnsure all set up standards have been implemented BEP/Model Breakdown Diagrams etc.Ensure BIM co-ordination is taking place on projectsObtain required BIM information from sub-consultantsObtain Approval of strategies with BIM manager and Technical Co-ordinator
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