Senior Import License Documentation Specialist

Job Title: Senior Import License Documentation Specialist

Location:
United Arab Emirates (Remote) Employment Type: Full-Time Work Arrangement: 100% Remote — Work From Home Level: Senior

About the Role
We are seeking an experienced Senior Import License Documentation Specialist to manage and coordinate the preparation, review, validation, and tracking of import licensing documentation and related regulatory records.

This role ensures that import applications, supporting certificates, product information, commercial documents, and compliance records are complete, accurate, and aligned with applicable import requirements. Working remotely, the successful candidate will collaborate with procurement, logistics, customs brokers, suppliers, freight forwarders, regulatory teams, and relevant authorities to support timely import clearance, minimize documentation errors, and maintain effective import compliance controls.

Key Responsibilities

Coordinate the preparation and review of import license applications and supporting documentation. Identify documentation requirements applicable to different product categories, commodities, and importing jurisdictions. Verify commercial invoices, packing lists, bills of lading, certificates of origin, and other import-related documents. Review product descriptions, tariff classifications, quantities, values, country of origin, and consignee information for consistency.

Coordinate the collection of technical specifications, product registrations, conformity certificates, safety documents, and other required supporting records. Monitor import license application status, submission deadlines, renewal dates, validity periods, and outstanding requirements. Maintain accurate records of issued licenses, application references, approvals, amendments, renewals, and expiry dates. Liaise with suppliers, manufacturers, freight forwarders, customs brokers, and internal departments to resolve documentation discrepancies.

Review import documentation against applicable customs, trade, product compliance, and licensing requirements. Identify missing certificates, incorrect declarations, inconsistent product details, and potential regulatory documentation risks. Coordinate requests for additional information and clarification from relevant stakeholders. Support the preparation of documentation for controlled, restricted, regulated, or specially licensed goods, where applicable.

Track regulatory changes that may affect import licensing requirements, documentation standards, or product eligibility. Coordinate import license renewals and amendments to prevent interruptions to planned shipments. Maintain structured digital records and document repositories with appropriate version control and access restrictions. Prepare import licensing status reports, compliance summaries, application trackers, and management updates.

Work with procurement and logistics teams to align licensing timelines with purchasing plans and shipment schedules. Escalate delayed applications, rejected submissions, missing approvals, and potential shipment compliance issues. Support internal audits and compliance reviews by retrieving application records, licenses, certificates, and supporting evidence. Recommend improvements to import documentation checklists, application workflows, tracking systems, and quality controls. Provide remote guidance to internal stakeholders on documentation requirements and import licensing procedures.

Qualifications and Experience

Bachelor's degree in International Trade, Supply Chain Management, Logistics, Business Administration, Customs Compliance, or a related discipline. Significant experience in import documentation, trade compliance, customs administration, or import licensing coordination. Demonstrated experience preparing, reviewing, and tracking import license applications and supporting documents. Strong understanding of import procedures, customs documentation, trade regulations, and licensing requirements.

Familiarity with commercial invoices, packing lists, bills of lading, certificates of origin, and product compliance documents. Knowledge of tariff classifications, country-of-origin requirements, product descriptions, and customs valuation principles. Experience coordinating with customs brokers, freight forwarders, suppliers, and regulatory stakeholders. Understanding of import restrictions, controlled goods documentation, and product-specific regulatory requirements.

Ability to identify documentation inconsistencies and resolve compliance gaps before submission. Familiarity with customs portals, trade management platforms, ERP systems, and digital document repositories. Proficiency in Microsoft Excel, Word, Outlook, and document tracking tools. Strong organizational skills and the ability to manage multiple applications and shipment-related deadlines. Excellent written communication and professional corresponde