Secretary / Document Controller
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Full
job description
QualificationBachelors Degree or any EquivalentMinimum of 3-4 years experience as DC at construction siteKnowledge in Aconex or any other Web Based Project Management System is advantageConfidentiality, Accuracy & FlexibilityResponsibilitiesWorks under general supervision.
Ensures that all local practices and activities comply with company policies and procedures.
Maintaining and updating a record of controlled in and out documents on distribution/circulationCarry out quality checks of all documents & create, maintain the Project Document Control Files.
Coordination with onboard and shop supervision to ensure the latest documents are being used and to supersede the previous revisions with proper stamps.
Maintenance of computerized databases/ logsManaging mail and drafting correspondences; take Minutes of the Meetings and Distribute as neededAssist the construction team for preparation of reports and for distributionEnsure updating server cloud based and back upTo coordinate with supervision for preparing project schedule & defined document distribution listWork closely and coordinate with multidisciplinary teams, including construction team, contractor, subcontractor, consultant and clientsProper segregation and categorization; labelling and database updation for all documents.
Proper definition of folders management, verifying the access controls to folders as per dept requirements and to ensure the storage spaces utilized wisely and effectivelyAssist documentation and planning team to have the accurate details by having effective communication in line with latest document revisions. Ensure completeness of project close out documents backup; and hard copy for storageReport to supervisor-in-charge or department headEnsure completeness of project close out documents backup; and hard copy for storageProvide support to the construction management teamParticipates with other team members to achieve common goals.
Prepare ad-hoc reports on projects as neededMust be able to communicate confidently in both written and spoken EnglishWork under deadlines in fast-paced environmentOther duties as assigned and extend site duties as per site requirementsJob Type: Full-timePay: AED4,000.00 per month
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