Production In-Charge

Job description

Position Summary We are looking for a hands-on and responsible Production In-Charge to manage the day-to-day operations of a small-scale wood coatings manufacturing unit producing PU, Acrylic and Water-Based paints/coatings. The person will be responsible for the complete coordination of production activities, raw material sourcing, purchasing coordination, inventory and warehouse management, production planning, factory operations, manpower coordination, quality control coordination, and finished-goods dispatch. The ideal candidate should have practical experience in paints, coatings, chemicals, or a related manufacturing environment and be comfortable working in a small, hands-on factory where the role requires close coordination with management, suppliers, production workers, warehouse staff, and customers.

Key Responsibilities

1. Production Planning & Coordination

• Plan and coordinate daily, weekly, and monthly production according to customer orders, stock requirements, and production priorities.
• Prepare production schedules and ensure timely completion of batches.
• Coordinate the production of PU, Acrylic, and Water-Based wood coating products.
• Ensure correct formulation, batching, mixing, dispersion, filtration, filling, and packing processes are followed as per approved specifications.
• Monitor production quantities, batch yields, wastage, and production efficiency.
• Ensure proper batch documentation and production records are maintained.
• Coordinate with the technical/quality team regarding formulations, product specifications, colour matching, and batch approvals.
• Identify production bottlenecks and take corrective action to minimize downtime.
• Ensure proper cleaning and changeover procedures between batches/products.

1. Raw Material Sourcing & Purchasing Coordination

• Identify and coordinate sourcing of raw materials required for production, including resins, solvents, pigments, additives, fillers, water-based raw materials, hardeners, and other chemicals.
• Maintain a reliable supplier network and obtain quotations as required.
• Compare supplier prices, quality, lead times, and payment terms and make recommendations to management.
• Coordinate purchase requirements based on production plans and inventory levels.
• Follow up with suppliers regarding orders, deliveries, quality issues, and shortages.
• Maintain appropriate minimum and maximum stock levels for critical raw materials.
• Monitor market availability and price fluctuations of key raw materials.
• Coordinate with management for purchase approvals and major procurement decisions.

1. Inventory & Warehouse Management

• Manage the receipt, storage, identification, and issue of raw materials, packaging materials, finished goods, and other factory supplies.
• Maintain accurate inventory records for all materials.
• Ensure proper stock rotation and FIFO/FEFO practices where applicable.
• Monitor stock levels and prepare material-replenishment requirements.
• Conduct regular physical stock checks and reconcile differences with inventory records.
• Ensure chemicals and raw materials are stored safely and appropriately according to their properties and manufacturer requirements.
• Maintain proper labelling and identification of raw materials, semi-finished goods, and finished products.
• Prevent unnecessary stock accumulation, expiry, damage, leakage, and material wastage.
• Manage finished-goods storage and coordinate timely dispatch against customer requirements.

1. Factory Management

• Take overall responsibility for the smooth day-to-day operation of the production facility.
• Coordinate production workers, helpers, warehouse personnel, and other factory staff.
• Allocate manpower according to production requirements.
• Monitor employee attendance, productivity, discipline, and work practices.
• Ensure housekeeping and proper organization of the production and warehouse areas.
• Coordinate routine maintenance of mixers, dispersers, filling machines, pumps, compressors, and other production equipment.
• Identify equipment problems and coordinate with maintenance personnel/service providers for repairs.
• Ensure adequate availability of production consumables, packaging materials, PPE, and other factory requirements.
• Monitor utilities and general factory operating requirements.

1. Quality & Process Control

• Ensure production is carried out according to approved formulations, specifications, and procedures.
• Coordinate with the laboratory/quality team for raw-material checks, in-process checks,