Accounts Payable Executive

Role DescriptionWe are seeking a meticulous, systematic, and analytical Accounts Payable Executive / AP Accountant / AP Specialist 💳✨ to take full ownership of our end-to-end procure-to-pay processes, manage supplier ledger disbursements, and maintain accurate financial accounting records In this core financial role, you will report directly to the Finance Manager, Lead Accountant, or Financial Controller 📊 and collaborate closely with Procurement, Warehouse & Receiving Teams, General Ledger Accountants, External Vendors, Tax Consultants, and Internal Department Requisitioners 🤝. You will be responsible for validating supplier invoice accuracy, enforcing internal authorization controls, optimizing payment disbursements, and ensuring seamless vendor relations 🏢. Responsibilities include executing three-way invoice matching (Purchase Orders, Receiving Reports, and Supplier Invoices) 🧾, managing accounts payable sub-ledgers and aging schedules 📉, scheduling weekly/monthly payment runs via electronic banking platforms, reviewing employee expense claims and petty cash disbursements, handling vendor billing inquiries, reconciling monthly vendor statements, and preparing SST/VAT tax schedules. Success in this position requires high numerical precision, proficiency in enterprise ERP accounting platforms and analytical spreadsheets 📈, strict internal control adherence and data privacy compliance (e.g., PDPA/GDPR) 🔒, and strong vendor communication skills 🚀 Qualifications
- 🎓 Education : Bachelor's degree or Diploma in Accounting, Finance, Commerce, or a related field. Professional accounting enrollment (e.g., ACCA, CPA, or LCCI) is an added advantage. 💼 Procure-to-Pay & AP Operations : 1–3 years of hands-on experience managing accounts payable sub-ledgers, vendor disbursements, expense audit processing, or procure-to-pay workflows. 🧾 Three-Way Invoice Matching & Verification : Proven expertise auditing supplier invoices against Purchase Orders (POs) and Goods Received Notes (GRNs) / Delivery Orders (DOs) to eliminate pricing or quantity discrepancies. 📉 Vendor Ledger & Aging Management : Deep experience maintaining accounts payable aging reports, analyzing vendor credit terms, optimizing cash flow payment schedules, and conducting monthly supplier account reconciliations. 💳 Payment Disbursement & Banking Systems : Practical experience preparing payment vouchers, scheduling bulk local and cross-border bank transfers (TT/FAST/GIRO), and monitoring payment approval chains. 💻 Enterprise ERP & AP Platforms : Hands-on proficiency operating enterprise accounting platforms or ERP modules (e.g., SAP FI/MM, Oracle NetSuite, SQL Account, AutoCount, QuickBooks, or Xero) 🛠️. 📊 Spreadsheet Analytics & AP Reporting : Intermediate-to-advanced skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and cash flow forecasting sheets) 📈 to track accruals, aging trends, and payment variance logs. 🔒 Internal Controls & Statutory Compliance : Strict adherence to corporate financial delegation-of-authority matrices, statutory tax regulations (SST/GST/VAT, Withholding Tax), and data privacy laws (e.g., PDPA/GDPR). 🗣️ Communication & Supplier Relations : Clear, professional, and diplomatic written and verbal communication skills to manage key supplier relationships and resolve invoice disputes productively. 🌟 Professional Attributes : Sharp numerical accuracy, strong organizational discipline, proactive problem-solving, high ethical integrity, and composure during tight month-end financial closing deadlines ⚡