Administration Supervisor

Job Purpose: The Administration Supervisor leads the Store, PRO & HR, and Facility Management teams on the contract. The role keeps all administrative and support functions compliant with the RFT terms, contractual requirements, EHS regulations and UAE law. It acts as the Contract Manager's main administrative support, ensuring work plans are delivered, KPIs are met and accurate reports are submitted on time.

Key Responsibilities
1. General Responsibilities & Compliance
• Report directly to the Contract Manager.
• Ensure compliance with RFT terms, contractual requirements and EHS regulations.
• Ensure compliance with UAE laws, licensing and regulatory requirements.
• Implement all instructions and directives issued by the Contract Manager. 2. Administration & Department Supervision
• Oversee and manage the Store Department, PRO & HR, and Facility Management.
• Monitor team activities, performance, attendance and compliance with assigned responsibilities.
• Prepare work plans and distribute tasks according to the Contract Manager's instructions.
• Conduct daily follow-ups and weekly meetings with the respective teams.
• Ensure proper coordination between all departments. 3. Human Resources & Staff Management
• Manage and follow up on all project-related HR activities.
• Coordinate security passes and required employee documentation.
• Maintain updated employee records, including personal details, contact information, emergency contacts, attendance, absences and leave records.
• Monitor daily manpower attendance and immediately report absences or manpower shortages.
• Coordinate with HR regarding recruitment, replacements and employee-related matters. 4. Procurement, Store & Assets Management
• Follow up on all project-related procurement transactions.
• Supervise store activities and ensure proper documentation and inventory control.
• Monitor contract assets, equipment and working tools.
• Coordinate with the Finance and Workshop departments as instructed by the Contract Manager.
• Coordinate with supporting departments after obtaining the Contract Manager's approval. 5. Performance Monitoring & Reporting:
• Ensure teams comply with contractual KPIs, RFT requirements and technical audit standards.
• Monitor the accurate implementation of approved work plans.
• Ensure proper and accurate data entry into the relevant systems.
• Prepare and submit daily, weekly, monthly, semi-annual and annual reports as required.
• Maintain organised and updated records for all departments under supervision.
• Report operational issues, delays and non-compliance directly to the Contract Manager. 6. Coordination & Management Support:
• Ensure effective coordination between all administrative and supporting departments.
• Follow up on assigned tasks until completion.
• Provide administrative and operational support to the Contract Manager.
• Perform any additional duties assigned by the Contract Manager.