Site Administrative Coordinator
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Job Title: Site Administrative Coordinator
Job Description:
Family MissionEnsure effective and efficient planning, organization and execution of administrative and production support activities in the Casais Group, guaranteeing internal/external customer satisfaction by meeting deadlines, quality and safety standards, through adequate allocation of financial and human resources , technicians and materials and acting in accordance with the Group's ethics and Casais values.
Job Responsibilities- Support the Production Management in the operational management of TAO's
- Carry out the survey of training needs, design programmes and train the operational elements, internally promoting information sharing and skills development
- Ensure the monitoring, recording and management of the time base of own staff and, if applicable, also of subcontractors, performing the interface with the Human Resources area
- Support compliance with safety and prevention standards at work, through periodic inspections and communication with employees, defined by the site management
- Coordinate the reception, storage, management and maintenance of equipment and materials, proceeding to the identification of non-compliant products, promoting their segregation and return, monitoring stock levels of required products
- Collect, organise and archive the relevant documents/processes, as well as carry out the management of the expedient and the creation of folders of the paper files and document management
- Assist in the preparation of documents, reports, letters, information, emails and other texts inherent to work management, and perform the respective processing in computer support
- Support and logistical and administrative assistance to site employees (accommodation, transport, meals, health, HR)
- Comply with and promote the principles and procedures of the Integrated Management System (Quality, Environment and Safety) approved by the company and defined for the respective department
- Professional Experience: 5 to 7 years
- English - Advanced
- Level 3, 4 or 5 - Technical/vocational course
- Management, Secretarial Science, Building Construction Technical Course
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