Assistant Operations Manager
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بالمتابعة، فإنك توافق على الشروط & سياسة الخصوصية.
Key Responsibilities
1. Procurement & Inventory Management
Coordinate and manage the supply chain for medical supplies and consumables. Monitor stock levels, process purchase orders and ensure timely deliveries. Evaluate product quality and maintain accurate procurement records, invoices and vendor details. Coordinate with warehouse staff to ensure appropriate storage and inventory control. Conduct stock closing in accordance with clinic policies.
2. Finance & Accounting
Manage daily accounting activities and maintain accurate financial records. Monitor daily, monthly and quarterly costs and revenues. Calculate monthly commissions for doctors and nurses. Oversee daily invoice closing by the front desk team and provide support when required. Manage petty cash and identify opportunities to improve resource utilisation.
3. Clinic Operations & Administration
Support the Operations Manager in ensuring smooth and efficient clinic operations. Coordinate daily workflows, staff activities and the implementation of clinic policies and procedures. Arrange regular maintenance of medical equipment and facilities. Ensure compliance with hygiene standards and applicable healthcare requirements. Coordinate with relevant authorities regarding regulatory requirements and operational matters. Participate in staff meetings and contribute to continuous operational improvement.
Qualifications & Experience
Relevant qualification in Business Administration, Finance, Accounting, Healthcare Management or a related field. Proven experience in clinical operations, procurement and finance/accounting. Experience in a dermatology clinic is highly preferred. Strong knowledge of medical supplies, inventory management, vendor coordination and financial reconciliation. Excellent organisational, analytical and problem-solving skills. Ability to manage multiple responsibilities in a fast-paced clinical environment. Immediate availability or a short notice period is preferred.
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