Project Event Coordinator

1 day ago

Dubai, Dubai, United Arab Emirates LINKVIVA Full time 104,000 - 156,000 per year

**ASAP START DATE - 16TH JAN 26**

**MUST HAVE YOUR OWN VISA**

**ON-SITE WORK IN ABU DHABI**


Project Coordinator

Support Exceptional Desert Event Delivery

About Us

Founded in 2003, we've built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events, our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA — creators of experiences that live beyond the day.

Our Energy (Values) – The 5Ps

People – We rise by lifting others.

Positivity – We see the light, even in chaos.

Perfection – Not flawless. But fearless in chasing better.

Pioneering – We break molds, not rules.

Passion – We lead with fire in the belly.

Why You'll Love Working Here

Core Team Function – You will support planning, operations, logistics, and documentation on the ground, playing a key role in cross-functional coordination.

Operational Impact – You will help ensure workflows remain efficient, approvals are on time, and project documentation is accurate—critical for successful live delivery.

Immersive Environment –You'll work closely with LINKVIVA leadership, internal teams, vendors, and DCT stakeholders in a fast-paced event landscape.

About the Role

As Project Coordinator, you will work under the Senior Project Manager, supporting seamless project execution across multiple disciplines including production, marketing, food & beverage, vendor management, and operations. You'll upkeep key trackers, manage internal and external communications, and handle accreditation, logistics, and post-event data compilation.

What You'll Do


• Assist the Senior Project Manager in tracking task completion, milestones, and dependencies across production, marketing, F&B, vendor & operations teams.


• Maintain and update project documentation: Gantt charts, risk registers, contact sheets, licensing and accreditation logs.


• Liaise daily with internal teams, vendors, and DCT for status updates, approvals, and information requests.


• Coordinate logistics: meetings, inspections, site walk throughs, and staff/volunteer mobilization.


• Ensure document control compliance—consistent naming conventions, version control, and archiving per DCT standards.


• Follow up on assigned tasks and circulate meeting minutes within 6 hours post meeting.


• Support staff accreditation, site access, and volunteer coordination efforts.


• Gather survey feedback and post-event data; compile final reports within 3 days of event close.

Essential Qualifications

Bachelor's degree or relevant experience in project coordination, event management, operations, or similar

At least 2 years in project coordination or support, ideally in events or live activations

Exceptional organizational, time-management, and multitasking abilities

Proficient in project tools: Gantt systems, document control, and meeting coordination

Excellent written and verbal communication—with quick turnaround on stakeholder touchpoints

Comfortable working directly on-site in Liwa under tight timelines and event conditions

Desirable Attributes

Experience with large-scale cultural or public events in the UAE

Familiarity with DCT documentation standards and approval processes

Comfortable liaising with government stakeholders and vendors in multi-cultural environments

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