Chinese-Speaking Office Support Coordinator

1 week ago

Dubai, Dubai, United Arab Emirates Fleet Financial Group, Inc Full time

Location: Dubai, UAE

Employment Type: Full-Time​

Job Summary

We are seeking a proactive and versatile Chinese-Speaking Office Support Coordinator to provide comprehensive administrative assistance across various departments, including project coordination, procurement, HR, and client relations. The ideal candidate will facilitate effective communication between Chinese-speaking stakeholders and internal teams, ensuring smooth operations and contributing to the success of our real estate projects.​

Key Responsibilities

  • Administrative Support: Assist in daily administrative tasks, including scheduling meetings, managing correspondence, and maintaining records.​
  • Translation and Interpretation: Provide accurate translation and interpretation between Chinese and English for documents, meetings, and communications.​
  • Client Liaison: Serve as the primary point of contact for Chinese-speaking clients, addressing inquiries and facilitating effective communication.​
  • Project Assistance: Support project teams by coordinating with contractors, consultants, and suppliers, ensuring timely delivery of materials and services.​
  • Procurement Coordination: Assist in sourcing and procuring materials from Chinese suppliers, managing orders, and tracking deliveries.​
  • HR Support: Aid in HR functions such as onboarding new employees, maintaining personnel records, and coordinating training sessions.​
  • Document Management: Organize and maintain both physical and digital files, ensuring easy retrieval and compliance with company policies.​
  • Event Coordination: Help plan and execute company events, meetings, and client visits, ensuring all logistical aspects are handled efficiently.​

Qualifications

  • Education: Bachelor's degree in Business Administration, Communications, or a related field.​
  • Experience: Minimum of 2 years in an administrative or coordination role, preferably within the real estate or construction industry.​
  • Language Proficiency: Fluent in Mandarin Chinese and English, both written and spoken.​
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management software.​
  • Interpersonal Skills: Strong communication and interpersonal abilities, with a customer-service-oriented mindset.​LinkedIn
  • Organizational Skills: Excellent organizational and multitasking capabilities, with attention to detail.​
  • Cultural Competence: Understanding of Chinese business etiquette and cultural nuances.

Preferred Attributes

  • Experience in a bilingual administrative role within a multicultural environment.​
  • Familiarity with procurement processes and supplier management.​
  • Ability to work independently and collaboratively within a team.​
  • Adaptability to dynamic work environments and changing priorities.

Job Type: Full-time

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