Logistic Fleet Coordinaor

We are seeking a highly organized and detail-oriented Logistics Fleet Coordinator to manage the daily operations of our vehicle fleet and support overall logistics purchasing. The ideal candidate will ensure the fleet operates efficiently, legally, and cost-effectively, acting as a crucial link between operations, finance, and external service providers.

• Key Responsibilities

• Logistics Purchasing & Expense Management

• Execute purchase orders and manage procurement for all logistics-related needs, including spare parts, fuel, and supplies.

• Process and track payments for essential fleet services and operational expenses, including but not limited to:
• Truck Maintenance: Handling vendor invoices and ensuring timely payment for repairs and scheduled servicing.
• Tolls/Road Charges: Managing and reconciling payments for Salik (UAE toll system) and other road tolls.

• Fuel Expenses: Overseeing and reconciling payments for fuel purchases (e.g., ADÑOC).

• Fleet Administration & Compliance

• Manage the end-to-end process for fleet registration and renewal, ensuring all vehicles comply with local regulations and are registered on time.

• Maintain accurate and up-to-date records for all fleet vehicles, including inspection reports, service history, and registration documents.

• Coordinate vehicle inspections and certifications as required by regulatory bodies.

• Operational Access & Documentation

• Process and manage applications for Gate Passes for the Port, ensuring all drivers and vehicles have the necessary authorization for access.

• Serve as the primary point of contact for port authorities regarding fleet access and documentation.

• Insurance & Financial Support

• Act as a liaison between the fleet department and the Finance team to provide necessary documentation and support for Warehouse and Fleet Insurance matters.

• Assist in the preparation of insurance claims and renewals by gathering required information and reports.

• Qualifications & Skills:

• Proven experience in a logistics, transportation, or fleet management role.

• Strong organizational skills and exceptional attention to detail.
• Excellent knowledge of vehicle registration, maintenance, and relevant compliance requirements (preferably in the UAE/GCC region).
• Proficiency in using fleet management software and Microsoft Office Suite (especially Excel).
• Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.

Job Types: Full-time, Permanent

Pay: AED3, AED4,000.00 per month