Office Manager

3 days ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Reportage Properties LLC Full time 80,000 - 120,000 per year

About Us:

We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.

We are seeking a highly organized, proactive, and resourceful professional to serve as both an Office Manager and an Executive Assistant to our Chief Development Officer. This dual-role is critical to the efficiency of our development division and the overall office environment. The successful candidate will be the primary point of support for the CDO, managing a complex calendar, facilitating communication, and handling sensitive matters with discretion. Simultaneously, they will ensure the office operates smoothly, managing administrative procedures, vendor relationships, and providing a welcoming atmosphere for staff and visitors.

Key Responsibilities:

Executive Assistant Support

  • Act as the primary gatekeeper and strategic partner for the CDO, managing a complex and dynamic calendar, scheduling meetings, and anticipating scheduling conflicts.
  • Coordinate all travel arrangements, including itineraries, visas, and accommodations for the CDO.
  • Prepare and edit correspondence, communications, presentations, and reports on behalf of the CDO. This may include project status reports, board meeting materials, and investor updates.
  • Serve as a liaison between the CDO and internal departments (e.g., Construction, Finance, Legal, Marketing) as well as external partners, architects, contractors, and government officials.
  • Attend key meetings, take precise minutes, and track action items to ensure follow-through.
  • Manage confidential information with the utmost discretion and professionalism.
  • Handle expense reporting and budget tracking for the CDO's department.

Office Management:

  • Oversee the general office administration, including supplies inventory, equipment maintenance, and mail distribution.
  • Manage relationships with vendors, service providers, and the landlord, ensuring all office facilities are well-maintained.
  • Develop and implement office policies and procedures to improve efficiency and ensure a professional work environment.
  • Coordinate internal events, meetings, and client lunches.
  • Serve as the first point of contact for visitors, providing a welcoming and professional impression.
  • Provide general administrative support to the team as needed, fostering a collaborative and supportive office culture.

Qualifications and Skills:

Essential:

  • Bachelor's degree in business administration, Communications, or a related field.
  • 5+ years
    of proven experience as an Executive Assistant supporting C-level executives, preferably in
    real estate, construction, or a related fast-paced industry.
  • Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly.
  • Excellent verbal and written communication skills in
    English
    .
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • High level of professionalism, discretion, and confidentiality.
  • Proactive problem-solver with a strong attention to detail.

What We Offer:

  • A competitive salary and benefits package.
  • The opportunity to work closely with senior leadership on high-impact projects.
  • A dynamic and collaborative work culture in a growing industry.
  • Professional development and growth opportunities

If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we'd love to hear from you

How to Apply:

Send your resume to "
Office Manager Cum Executive Assistant
– Real Estate
."

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