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Personal Assistant

3 weeks ago

Dubai, Dubai, United Arab Emirates Al Fares International Tents and construction metal llc Full time

Personal Assistant – Job Description

Position Summary

The Personal Assistant (PA) provides administrative and organizational support to executives or senior management, ensuring their daily activities run smoothly. This role requires discretion, excellent communication skills, and the ability to manage multiple tasks efficiently while maintaining a high level of professionalism.

Key Responsibilities

1. Administrative Support

  • Manage calendars, schedules, and appointments for executives.
  • Prepare, review, and organize correspondence, reports, and presentations.
  • Coordinate meetings, including booking venues, preparing agendas, and taking minutes.
  • Handle phone calls, emails, and other communications on behalf of the executive.

2. Travel & Logistics

  • Arrange travel itineraries, including flights, accommodations, and transportation.
  • Prepare travel documents and ensure smooth travel arrangements.
  • Assist in organizing events, meetings, or conferences as needed.

3. Task & Project Management

  • Assist executives in managing projects and deadlines.
  • Monitor tasks and follow up on pending issues to ensure timely completion.
  • Conduct research and compile data for decision-making purposes.

4. Confidentiality & Liaison

  • Handle sensitive information with discretion and confidentiality.
  • Act as a point of contact between executives and internal/external stakeholders.
  • Build and maintain strong relationships with clients, staff, and partners.

5. Office & Personal Support

  • Assist with personal tasks as required, while maintaining professional boundaries.
  • Maintain an organized filing system, both digital and physical.
  • Ensure the office or executive workspace is well-organized and equipped.

Qualifications

Education & Experience

  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • 2–5 years of experience as a Personal Assistant or in a similar administrative role.
  • Proven experience in supporting senior management or executives.

Skills & Competencies

  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • High level of discretion and confidentiality.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Problem-solving skills and ability to work independently.
  • Attention to detail and strong time-management skills.

Work Environment

  • Full-time role, typically office-based.
  • May require occasional overtime or support for after-hours events.

Job Type: Full-time