Sr. Executive Assistant

Job description

As an award-winning entrepreneurial and value driven project and corporate finance advisory boutique specializing in infrastructure and energy transition globally, Cranmore continues to expand its reach and impact. To support our growing operations and ambitious goals, we are strengthening our team to ensure seamless execution of our initiatives in energy transition and strategic infrastructure development.

As part of this, we are seeking an Executive Assistant to be based in Abu Dhabi.

Job Description

Executive Assistant role to the CEO of a high growth entrepreneurial advisory business active in infrastructure and energy transition globally. Based in Abu Dhabi, the role requires exceptional organizational and managerial skills, as well as flexibility to holistically support the CEO. You must be degree educated, present exceptionally, have exceptional written and spoken English, and have performed EA roles for similar business leaders. Ability to multitask under pressure a must. French, possibly Arabic, a plus. Familiarity with, and ability to support, HR, finance and company secretarial functions desirable.

Responsibilities

• To proactively manage and coordinate the diary of the Executive, while exercising judgement on priorities;
• To read and scan emails received and sent; report daily on priorities;
• Maintain high level of confidentiality and ethics in dealing with highly sensitive information;
• Plan and organize travel, flights, accommodation, visas, and similar tasks;
• Handle personal support tasks for CEO and, on occasion, his family members;
• Support CEO on managing the simple parts of the finance function, including handling basic bookkeeping tasks and negotiating with vendors, compliance with relevant contracts while maintaining cost effectiveness;
• Maintain effective filing and information access;
• Basic HR management tasks;
• Filing and retrieving corporate records, documents, and reports;
• Reading and analyzing incoming memos, submissions, and distributing them as needed;
• Provide a degree of general administrative support to other team members where needed;

Qualifications

• Proven experience as an executive assistant of C Suite, if possible in high growth entrepreneurial setting (Min. 4 Years)
• Excellent verbal and written communications skills in English. (French, Turkish, Arabic a plus)
• Bachelor's degree from a strong university preferred
• Ability to forward plan and manage a complex and busy diary
• Ability to organise daily workload per priorities
• Excellent phone, email and instant messaging communication skills
• Excellent administrative skills including the ability to identify administrative needs and develop and maintain appropriate processes to meet them.
• In-depth understanding of entire MS Office suite
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Experience in managing and planning projects, conferences, and events
• Ability to maintain accuracy and attention to detail while being on top of overall objectives and strategy

· Excellent interpersonal and communication skills and diplomacy

• Strong negotiation skills

· Excellent time management skills with the ability to manage multiple priorities and deadlines

· The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high-pressure environment.

· Confident and determined with the ability to work on own initiative and as a team member when required.

· Ability to prioritize, meet deadlines and manage the conflicting demands of a busy workload.

· Ability to work flexibly and occasionally out of office hours.

· Complete discretion and an understanding of the need for confidentiality.