Admin Officer
1 week ago
About the Role:
SIGMA Engineering Works
is seeking a dedicated and organized
Admin Officer
to join our team. This position is
open exclusively to Emirati nationals
as part of our commitment to supporting Emirati Nationals in the workforce.
CV & Certification preparation
NDT Level I & Level II Training arrangement of newly assigned employees
Prepare the NDT qualification theory & practical examination test for employees,
Annual Technical performance of employees as per ASNT TC 1 The latest revision
Draft procedure preparation for all NDT methods for Level III review & approval,
Preparation of the written practice as per the latest ASME Sec V and ASNT TC 1A revision
NDT Level II certificate preparation and record in the documented file
ASME / ISO / Cameron audit document preparation and presentation with level III during the audit
Store responsibilities to issue the equipment to the technician with record
In house calibration of NDT equipment as ( UT, AC yoke ) with documentation and coordination with the third party
for other equipment calibration with the record.
Preparation of Demonstration record as per client requirements
Prepare the technique sheet for each NDT method & technique per the client's request
Maintain the employees' qualification record as per SSI written practice with documented files
Maintain the annual vision acuity of each employee and maintain in the record file.
Prepare & maintain the pre-qualification documents for client submission and approval,
Support to Increase the opportunity to engage more ASME shops to attain the ASME audit to increase the number of
clients.
Maintain the standard NDT validation block record on file for periodic technical performance
Updating of NDT report format as per latest code requirements.
HSE / QHSE documents preparation and control experiences
Prepare Tender documents and SAP Ariba portal knowledge.
Prepare Prequalification document and other technical documents related to NDT activity.
SALES
- Preparing Sales Invoices based on Quotation, Client Purchase order and client accepted Timesheets and the costing
sheet for each invoice
Preparing Sales Invoice Report on Monthly basis
Follow-up for AR (Account Receivable) collections & clearing disputed invoices.
Facing Auditors during Financial Audit to Present documents for Sales Invoice and Purchase Invoices for verification.
Preparing GRN (Goods Receipt Note) for related purchase orders on Receipt of the items
Day to day sale administrative activities as per the requirements.
Ensuring/Tracking accurate times sheets are received from SSI employee and Invoiced to the clients.
Follow up customers LPO
Monthly revenue report prepares- Accrual, Invoice amount, Cost of Invoice
BU Admin Support
· Assist to BU Administrator for admin related works when required.
Requirements:
- Nationality:
Emirati - Education:
High School, Diploma, or Bachelor's Degree - Good communication and interpersonal skills
- Proficiency in MS Office (Word, Excel, Outlook)
- Strong organizational and multitasking abilities
- Ability to work independently and as part of a team
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