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project coordinator- events

2 weeks ago

Dubai, Dubai, United Arab Emirates INNOVATION DIRECT EMPLOYMENT SERVICES L.L.C Full time 80,000 - 120,000 per year
  • Manage event timelines and budgets meticulously, ensuring projects stay on track and within financial constraints.
  • Coordinate vendors, venues, and suppliers, negotiating contracts and ensuring top-notch service delivery.
  • Develop and maintain detailed event plans, including logistical arrangements, contingency plans, and risk assessments.
  • Oversee event registration and attendee management, utilizing registration platforms and providing exceptional customer service.
  • Assist in the creation of event marketing materials, working closely with the marketing team to promote events.
  • Coordinate pre- and post-event activities, including setup, breakdown, and follow-up communications.
  • Provide on-site event support, troubleshooting issues and ensuring smooth execution of event operations.
  • Research and identify potential event venues and suppliers, expanding the organization's network.
  • Track event performance and analyze data to identify areas for improvement in future events.
  • Communicate effectively with stakeholders, providing regular updates and addressing concerns promptly.
Desired Candidate Profile
  • Minimum of 2-3 years of experience in event coordination or event planning, with a proven track record of successful event execution.
  • Possess strong organizational and time-management skills, enabling efficient management of multiple projects simultaneously.
  • Excellent communication and interpersonal skills are essential for effective collaboration with diverse stakeholders.
  • Proficiency in event management software, such as Cvent or Eventbrite, is highly desirable.
  • Solid understanding of event budgeting and financial management principles, ensuring cost-effective event planning.
  • Demonstrate creativity and problem-solving abilities, adept at finding innovative solutions to event challenges.
  • Ability to work independently and as part of a team, adapting to changing priorities in a fast-paced environment.
  • Strong negotiation skills, capable of securing favorable contracts with vendors and suppliers.
  • A passion for creating memorable events, with a proactive approach to ensuring event success.