Executive PA

1 week ago

Al Fujairah City, Fujairah, United Arab Emirates LIFE LINE HUMAN RESOURCE Full time 2,880,000 - 3,600,000 per year

QUALIFICATIONS

Bachelor's degree in business administration, Management, or a related field

preferred.

EXPERIENCE

3+ years of experience as an Executive Assistant, preferably supporting

C-level executives or UHNW individuals.

  • Experience in managing international travel and itineraries.

  • Experience managing commercial projects

  • Familiarity with luxury lifestyle management and concierge services.

  • Must thrive in high pressured environments and be able to remain calm

under pressure.

  • High level of emotional intelligence required.

  • Proficiency in a second language is a plus.

JOB

RESPONSIBILITIES

Administrative Support:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

and other relevant software

  • Exceptional organizational and time-management skills.

  • Strong written and verbal communication skills.

  • Manage and maintain the Principals busy calendar, including scheduling

meetings, appointments, and travel arrangements.

  • Coordinate logistics for meetings, conferences, and events, both

domestically and internationally.

  • Taking minutes and creating action lists.

  • Meet and greet clients, ensuring a professional and streamlined meeting

experience for all parties.

  • Prepare and edit correspondence, communications, presentations, and other

documents.

  • Conduct research, compile data, and prepare reports for review.

  • Handle incoming and outgoing communications, including emails, calls, and

mail, ensuring prompt and professional responses.

  • Liaise with senior management from all companies to get regular status

reports and update the Principal.

  • Build and maintain document libraries for all projects / entities.

Personal Assistance:

  • Assist with personal tasks and errands as needed, including managing

personal schedules, appointments, and travel.

  • Coordinate with household staff and manage personal projects and events.

  • Handle confidential and sensitive information with discretion.

  • Flexibility to work outside regular business hours – 24/7 on call.

  • High level of discretion and confidentiality.

Project Management:

  • Assist in the planning and execution of special projects and initiatives.

  • Track project progress and provide updates to the executive.

  • Coordinate with internal and external stakeholders to ensure project

timelines are met.

  • Ability to work independently and handle multiple tasks simultaneously.

  • Liaise with senior project managers to get regular status reports and update

the Principal.

Relationship Management:

  • Build and maintain relationships with key business contacts, clients, and

stakeholders.

  • Act as a liaison between the executive and internal/external parties.

  • Coordinate and manage communications, ensuring timely and effective

follow-up.

Job Type: Full-time

Pay: AED20, AED25,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • VVIP: 4 years (Required)
  • Supporting C-level executives or UHNW individuals.: 4 years (Required)
  • Familiarity with luxury lifestyle management: 3 years (Required)

Language:

  • European (Required)

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