Secretary cum Document Controller

2 weeks ago

Dubai, Dubai, United Arab Emirates SSANGYONG ENGINEERING & CONSTRUCTION COMPANY LTD Full time 60,000 - 90,000 per year

Job Title: Secretary cum Document Controller (Construction Maincontractor)

Location: Dubai

Employment Type: Full-Time

Key Responsibilities:

· Provide administrative and secretarial support to the Projects Director, ensuring smooth operations across multiple sites

· Coordinate with various construction sites and ensure effective communication between site teams and the Projects Director

· Manage and track all correspondence between the site teams, contractors, clients, and other stakeholders, ensuring timely responses and actions

· Identify and highlight critical issues or concerns from sites or stakeholders, bringing them to the immediate attention of the Projects Director

· Assist in scheduling meetings, preparing reports, and maintaining accurate records of project activities and communications

· Handle incoming and outgoing documents, ensuring proper documentation and filing

· Act as a liaison between the Projects Director and site teams to facilitate swift decision-making and problem resolution

· Monitor project timelines and deliverables, ensuring key milestones and updates are communicated effectively to all parties

· Provide administrative support including managing calendars, scheduling meetings, arranging appointments, and handling correspondence.

· Maintain and organize project documents such as contracts, permits, drawings, specifications, and correspondence.

· Arrange and coordinate project meetings, prepare agendas, take minutes, and distribute meeting materials.

· Maintain accurate records of project activities, timelines, and progress reports.

· Assist in coordinating the delivery of project materials, equipment, and manpower.

· Manage project-related information systems, databases, and file-sharing platforms.

· Maintain confidentiality of sensitive project information.

· Assist in resolving project-related issues and conflicts.

· Handle multiple tasks simultaneously and prioritize workload.

Requirements:

  • Diploma or degree in Business Administration, Engineering, or related field.
  • 3+ years in document control (construction/commercial/QA-QC preferred).
  • Proficient in MS Office, PDF editors, and document management systems

Job Type: Full-time

Application Question(s):

  • What is your salary expectation?

Experience:

  • construction: 3 years (Required)

Job Type: Full-time

Pay: AED6, AED7,500.00 per month

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