Facilities Coordinator

4 days ago

Dubai, Dubai, United Arab Emirates EFS Facilities Services Group (EFS) Full time $40,000 - $60,000 per year

Job Title:
Facilities Coordinator

Job Summary:

The Facilities Coordinator is responsible for ensuring smooth day-to-day operations of the organization's facilities, maintaining a safe, secure, and well-functioning workplace. This role involves coordinating maintenance, managing office resources, liaising with vendors, and supporting the overall facilities management strategy.

Key Responsibilities:

1. Facility Management:

  • Coordinate routine maintenance, repairs, and cleaning of office facilities.
  • Monitor and maintain building systems, including HVAC, electrical, plumbing, and security.
  • Conduct regular inspections to ensure compliance with safety, health, and quality standards.

2. Vendor & Contract Management:

  • Liaise with vendors, service providers, and contractors for facility-related services.
  • Monitor service agreements and ensure timely delivery of services.
  • Assist in procurement of office supplies, equipment, and furniture.

3. Health, Safety & Compliance:

  • Ensure compliance with company policies, local regulations, and safety standards.
  • Support emergency preparedness activities, including fire drills and evacuation procedures.
  • Maintain accurate records of inspections, incidents, and maintenance activities.

5. Administrative Support:

  • Maintain facility-related documentation, reports, and schedules.
  • Support budget tracking and cost control for facilities operations.
  • Assist in audit and compliance preparation related to facilities.

Qualifications & Skills:

  • Bachelor's degree in Facilities Management, Business Administration, or related field preferred.
  • 2–4 years of experience in facilities coordination or office management.
  • Knowledge of health, safety, and local labor regulations.
  • Strong organizational, multitasking, and problem-solving skills.
  • Proficiency in MS Office and facility management software.
  • Excellent communication and interpersonal skills.

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