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Project Coordinator
2 weeks ago
Job Title: Project Coordinator
Location: Dubai, UAE
Company: Ravashing Events & Exhibitions
About Us:
Ravashing Events & Exhibitions is a fast-growing, creative, and dynamic company based in Dubai, specializing in high-profile events and exhibitions. We're known for our commitment to excellence, passion for innovation, and a strong "work hard, play hard" culture.
We're:
- Quirky but goal-driven
- Fun but competitive
- Hardworking but know how to unwind
If you thrive in a fast-paced, energetic environment where every day brings something new, we'd love to welcome you to our team
We are seeking a Project Coordinator with strong experience in the exhibition industry and stand construction. In this role, you will support the end-to-end planning, coordination, and execution of exhibition projects. You'll work closely with clients, designers, suppliers, account manager and the project team to ensure timelines, quality, and budgets are met.
Key Responsibilities:- Support the Project Manager in planning and coordinating exhibition and stand construction projects from concept to completion.
- Once a project is confirmed and approved by the client, coordinate with all internal departments and the client — including design, production, logistics, operations and the account manager — to ensure smooth, error-free project delivery.
- Communicate effectively with clients, suppliers, and internal teams to gather requirements, provide updates, and resolve issues promptly.
- Prepare and maintain detailed project documentation, including timelines, task lists, and material tracking sheets.
- Track project budgets, purchase orders, and expenses under the guidance of the Project Manager.
- Provide backend office support during stand setup, installation, and dismantling as required.
- Contribute to post-event evaluations and assist in implementing process improvements for future projects.
- Minimum 2–3 years of experience in the exhibition and stand construction industry.
- Strong organizational and multitasking skills.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Office and project tracking tools.
- Ability to read and understand technical drawings and floor plans (preferred).
- Strong problem-solving skills and attention to detail.
- Willingness to work flexible hours, including during event build-up and breakdown.
- Work with a passionate and creative team on exciting international projects.
- Exposure to high-profile exhibitions and events.
- Clear career growth path to Project Manager.
- Competitive salary with performance incentives.
- A vibrant, fast-paced work culture where no two days are the same
Experience:
- 2+ years of experience in project coordination, preferably within the events, exhibitions, or stand construction industry.
- Hands-on experience supporting project planning, scheduling, and execution.
- Familiarity with vendor coordination, logistics, and client communication.
- Exposure to the UAE exhibitions and events market is an advantage.
- Proficiency in project coordination and tracking tools (e.g., MS Excel, Asana, Trello, or similar).
- Excellent organizational and time-management skills with strong attention to detail.
- Effective communication and interpersonal skills for liaising with clients, suppliers, and internal teams.
- Strong problem-solving mindset and ability to manage multiple tasks under pressure.
- Fluent in English (written and verbal); additional languages are a plus.
- Energetic, adaptable, and proactive team player with a "can-do" attitude.
