Proposal Coordinator

2 weeks ago

Dubai, Dubai, United Arab Emirates ecb35c88-0c34-4685-a19a-fa2d4ff0e262 Full time 1,000,000 - 1,500,000 per year

Key Responsibilities:

  • Handle the bid/proposal submission from receiving the RFP including technical, financial and commercial.
  • Oversee tender planning and scheduling, write responses, format, edit, proofread, review, deliver responses, and handle client follow-ups.
  • Prepare, review, analyze, and evaluate construction and development tenders ensuring compliance with bid criteria and client requirements.
  • Collaborate with division/discipline heads on Go/No-Go and Bid/No-Bid decisions and define winning strategies.
  • Take full ownership of the bid process from initial decision to contract awards, ensuring seamless workflow.
  • Liaise with internal and external stakeholders to gather data and ensure timely delivery of bid components.
  • Maintain bid schedules, timelines, and monitor inbound strategic bids, prioritizing upcoming bids.
  • Provide guidance to senior management and ensure tenders are fully compliant.
  • Draft content for proposals such as cover letters, executive summaries, project sheets, and CVs.
  • Lead negotiations on terms and conditions with bidders, ensuring best value, risk mitigation, and alignment with client needs.
  • Work closely with legal and finance teams to finalize contractual agreements post-award.
  • Ensure formatting, styling, and branding consistency in proposals.
  • Update and maintain bid and tender databases and dashboards.
  • Analyze feedback, conduct debriefs, identify improvements, and recommend strategic solutions.
  • Maintain audit trails and documentation for transparency.
  • Drive continuous improvement in bidding processes.
  • Conduct market and client research, analyze RFPs, and summarize key deliverables.
  • Conduct final quality reviews of proposals against RFP requirements.
  • Coordinate and compile prequalification questionnaires and bid support documents.
  • Execute special projects and assignments by senior management.

If you have the required experience please send your cv along with a cover note detailing the following

Your current salary and full package

Your earliest notice period

Desired Candidate Profile

On behalf our of company a multi national PMC and Cost Consultants operating in the buildings and infrastructure space we are recruiting a Snr position in our Proposals department

Based in our Dubai Office the successful candidate will have the following experience

A degree in Civil, Mechanical or Architecture

At least 5 years experience in the proposals department of a PMC, Cost Consultants, Architectural or Engineering Consultancy or have worked for a reputed Contractors in the Middle East.  Preferably 7 – 8 years overall.

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