Senior Program Specialist

Job Objective

The Senior Program Specialist is responsible for delivering effective, timely and quality support for multiple programs/ projects in the creation and updating of program resource allocation analysis, program plans & documentation such as but not limited to Charter, PMP and Integrated Master Schedules (IMS).

Key Accountabilities

• Handles Integrated Master Schedule Management by preparing IMS for responsible Programs / Projects, Coordinates with functions for IMS updates, Updates the IMS on EPM and publish accordingly, Report to PM on project variances & provide mitigation plan
• Manages the Program Documentation by preparing program documents (Charter, PMP, Registers etc.), reviews cycle and approvals from functions/sponsors, tracks and makes changes through the CR Process, Manages the EPM system with comprehensive information, ensures up to date Program Documentation compliance
• Tracks, monitors Special Projects & escalates slippage (schedule & budget) & creates RTG Plan
• Coordinates with all Base Functions for data submission & consolidation of audit reports & ensures all evidence are ready prior to Audit date
• Maintains Audit feedback and response
• Ensures Sub-contracts are valid and latest copy available
• Supports revision of SOW for existing Subcontracts (if applicable)
• Supports development SOW for new Subcontracts
• Provides SR Request support
• Support PMO HQ for data, reports & adhoc assignments
• Effectively manages work time and priorities to achieve set targets.
• Effectively communicates when targets are not achieved to the management for further direction.
• Coordinates with document owners and/or Subject Matter Experts to ensure documents meet the stated requirements ensuring the documents are reviewed and published in a timely manner
• Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
• Implements approved departmental policies and procedures so that work is carried out in a controlled and standardized manner.
• Continuously researches and leverages benchmarks and best practices to drive and exploit continuous improvement within PMO.
• Plays an active part in department improvement events.
• Prepares statements timely and accurately to meet AMMROC and departmental requirements, policies and standards as required.
• Actively promotes and supports adherence to all relevant safety, quality and environmental management policies, procedures and controls, emphasizing employee safety, legislative compliance and to promote a responsible environmental attitude.
• Contributes to the identification and promotion of change initiatives, programs and projects that reflect international best practices.
• Identifies opportunities to take part in change initiatives, programs and projects that reflect international best practices and changes in the competitive environment.
• Ensures that accountabilities for the implementation of improvement opportunities are completed within the assigned deadlines.
• Performs other related duties or assignments as directed.

Qualifications, Experience, Skills & Competencies

Qualifications, Knowledge & Experience:

• Bachelor's degree in Business/ Engineering/ IT discipline or equivalent
• Minimum 5 years of experience in PMO / Scheduling working experience preferably within the Aerospace Industry
• Holding a program/project management professional certification is a plus.

English Language Communication Skills:

• IELTS Band Score of 6.5

Professional Skills:

• Knowledge of military aircraft maintenance operations
• Understanding of aerospace industry technical terms
• Understanding of aerospace regulatory environment
• Program/project planning and scheduling
• Communication skills, especially excellent written skills in English
• Ability to deliver high quality documentation
• Planning, organizing, and integration skills
• Adaptability and flexibility skills
• Detail orientation skills
• Adaptability and flexibility skills
• Detail orientation skills
• Coaching and mentoring skills