Office Manager – Engineering field experience

2 weeks ago

Ras alKhaimah, Ra’s al Khaymah, United Arab Emirates Prisman Full time 100,000 - 120,000 per year

Job description:

Administrative & Office Operations

  • Oversee daily office functions, including reception, mail, supplies, and facility maintenance.

  • Develop, implement, and maintain office procedures, including document control aligned with engineering standards (e.g., ISO, QA/QC processes).

  • Manage office schedules, meeting rooms, travel arrangements, and calendars for engineering teams and managers.

  • Coordinate onboarding/offboarding for engineering staff, interns, and contractors.

Engineering Project Support

  • Support engineers in preparing proposals, bid documents, and project presentations.

  • Track project deadlines, deliverables, and resource allocation, notifying relevant stakeholders of upcoming milestones.

  • Maintain project filing systems (digital and physical) ensuring version control and compliance with engineering practices

Financial & Procurement Support

  • Assist with budget tracking, expense reporting, vendor invoicing, and project cost documentation.

  • Coordinate procurement of technical equipment, software licenses, engineering supplies, and specialized tools.

HR & Compliance Support

  • Support HR with timesheets, training records, certifications, and engineering compliance requirements.

  • Maintain safety documentation and coordinate safety meetings, audits, and training sessions.

  • Ensure engineering teams comply with company policies, regulatory standards, and industry requirements.

Communication & Coordination

  • Serve as the communication link between engineering staff, management, clients, vendors, and cross-functional teams.

  • Prepare and distribute internal communications, meeting minutes, and project updates.

  • Support event planning such as site visits, team meetings, client workshops, and engineering conferences.

Academic qualification: Bachelor's degree in business administration, Engineering Administration, or related field (preferred).

Skills:

  • Strong organizational and multitasking abilities.

  • Proficiency with Microsoft Office, engineering document management systems (e.g., AutoCAD Vault, Aconex, Procore), and collaboration tools.

  • Excellent written and verbal communication skills.

  • Ability to work independently and support multiple engineering teams.

  • Basic understanding of engineering terminology, drawings, and project cycles is a plus.

Experiences: 2–5 years of office management, project coordination, or administrative experience within an engineering, construction, or technical environment.

Job Type: Full-time

Pay: AED8, AED10,000.00 per month

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