Talks Programming Assistant

1 week ago

Dubai, Dubai, United Arab Emirates Art Dubai Full time $30,000 - $60,000 per year

TRAINEESHIP PLACEMENT

POSITION :
Talks Programming Assistant

Dates:
6 January to 30 April 2026

ART DUBAI

At Art Dubai, we are committed to offer exciting new global perspectives and broadening conversations about art beyond traditional, western-led, geographical scopes and narratives. We drive meaningful engagement with the rich cultural heritage and contemporary art practices of the region and extend to territories across Southeast and Central Asia, the African continent, and Latin America. Join our team to become a part of the Middle East's leading international art fair and make a tangible difference in the cultural landscape of the Global South.

RESPONSIBILITIES

The role requires someone dynamic, enthusiastic, flexible and hardworking who ideally has experience in event management. The Talks Programming Assistant shall, from the effective date provide the following services to the company, including but not limited to:


• Facilitate the production of the talks programme and venue.


• Coordinate DET Talks permit applications process with Talks & Programme Talks Manager.


• Work and organize material proficiently using Microsoft Office (including Word, Excel and PowerPoint)


• Assist in liaising with artists, speakers, contributors and directors, coordinating all aspects of their presence in the fair and assisting with arranging their travel


• Assist with research, organizing, filing and editing content related to talks


• Assist with overseeing Art Dubai Auditorium areas on-site during the fair


• Assist with managing the AV team, photography, film crews and contractors onsite, and any additional suppliers
• Assist with the production of collateral


• Liaise with different Art Dubai teams such as the Communications department, providing information and completing processes to produce the programmes in a timely manner


• Help produce LPOs, invoices and track status


• Help manage other interns and volunteers helping out in relevant areas during the fair


• Sending weekly update/progress reports

DESCRIPTION

The fair is a high profile, and demanding environment which may involve long working hours. This role requires the ability to perceive and understand requirements in a very short period of time, to correctly assess the urgency of situations and find accustomed solutions for every request. The ideal candidate would be available as of January 6, 2025 and have:


• Knowledge/curiosity about the MENASA and international art scenes


• Excellent command of English AND Arabic


• Excellent communication, writing, and research skills


• Accurate and reliable work, with attention to detail


• Excellent time-management and problem-solving skills


• IT Skills: excellent knowledge of Microsoft Office (including Excel), Windows, and Google Workspace (including Google Slides)


• Ability to work in a team and under pressure, for long hours when necessary


• Ability to quickly integrate into a new environment and work within the given structure (fast learning)


• Resourceful and proactive


• Calm, diplomatic, well-mannered, and always friendly


• Dynamic personality, using his/her own initiative

PREFERRED BUT NOT MANDATORY :


• History of working with galleries, institutions, art fairs, and/or artists


• Experience in working with large data and previous admin roles


• Knowledge of the UAE/GCC art scene

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