Operations Assistant
1 week ago
Key Tasks & Responsibilities:
· Initiate requirements sheet "Tell Tale"/ Activity Sheet, clearly setting out the advance requirements and actions taken (in any).
· Clients' requirements met within the specified time in compliance with company QMS
· All required documentation prepared and dispatched to local authorities / services by due time and date
· File-fronts completed up to date. Statement of Fact/Cargo Notes completed up to date (i.e. a running log). Bill of Lading and Manifests obtained or prepared in advance of vessel completion (where applicable/possible).
· Presentation of complete vessel/cargo file Manager immediately after dispatch of last sailing Email, with file-front and control sheets neatly and fully completed.
· As appropriate assemble file contents before arrival of ship, e.g., Customs papers, Discharge List,
· Pre-Stowage plan, SOF, Port Authority declarations etc, and other relevant local documentation concerning crew passes, bus/taxi services etc.
· Cash to Master requested in advance to be ordered from accountant, after checking with Manager and Email request to / authorization from Owners satisfactorily processed.
· Where terminal/berth operator Port Authority procedures require, relay request for pre-arrival information to vessel by most convenient /economical means; relay pre-arrival information (whether solicited or otherwise) to local interested parties by email or fax upon receipt
· For Cruise liners ensure that passenger/crew lists are presented to appropriate authority prior to arrival of the vessel.
· Make berthing arrangements as instructed by Manager, recording on file front which services ordered/time ordered for /time of ordering.
· Carrying out instructions of ship's Master and Principals within the bounds of normal agency practice.
· Liaise with customs and Immigration authorities on any crew movements.
· Any other tasks assigned by Manager/Supervisor
Job Type: Full-time
Pay: Up to AED5,500.00 per month
Experience:
- Shipping Agency: 2 years (Required)
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