Leasing Administrator

We are currently hiring a diligent Leasing Administrator to be part of our dynamic team, to oversee the leasing management of designated residential and commercial facilities. The Leasing Manager should advertise available properties, negotiate rental terms, and then finalize lease agreements. You should also direct routine property-related upkeep.

You will be responsible for planning, execution and directing the leasing and property management activities of the company to achieve best occupancy rate and excellent customer service objectives. To ensure success as a Leasing Manager, you should be a thoughtful and high-achieving negotiator. You will remain cognizant of outgoing tenants' schedules when arranging open houses.

The Leasing Administrator is accountable for providing intelligent real estate solutions to clients, lease record and documents management, conduct presentations and facilitate commercial, residential viewing & clients meetings. The candidate is also expected to generate leads through networks and cold calls and by assisting with referrals and inquiries. The candidate should have a strong background in real estate Backoffice tasks, Buy & Sell of properties and land, the drive to develop the asset management portfolio. It is highly expected that the candidate is proficient in preparing MIS and provide analysis report and updated dashboards to the Management.

Job Responsibilities:

· Identify and develop potential business opportunities to meet tangible objectives and targets for growth

· Source and manage partnerships to command and execute leasing plan to reduce vacancy

· Develop and implement leasing strategy to ensure sustainable development of leasing business in line with the business strategy.

· Support in executing all leasing contracts and operational activity to fulfill the business objectives.

· Manage tenants and improve the service provided by developing high standards of service and successfully implementing them.

· Ensure that all properties are properly maintained and ready for occupancy at all time.

· Enjoy and take pride in providing excellent customer service

· Conduct market intelligence and analyze market trends

· Direct and review the continuous improvement of leasing practices considering best practices in the market and in business environment which demand proactive action plans.

· Review & recommend corrective actions based on leasing activities and review the performance against key performance indicators.

· Manage cordial relations with clients, existing tenants, real estate agents and brokers.

· Lead the preparation of monthly reports of the performance of the department.

· Prepare budget for the smooth and efficient running of leasing department.

· Motivates and coaches leasing agents and monitors individual and team performance.

· Managing all aspects of the leasing process and determines sales goals, develops and implements appropriate, innovative lease strategies and practices to reach and exceed leasing objectives.

· Listing current and predictable vacancies on all pertinent platforms.

· Scouting for prospective lessees.

· Directing guided tours of each rental.

· Crafting snag lists in consultation with lessees.

· Drafting and signing legally sound and detailed lease agreements.

· Scheduling property-related maintenance, as needed specifically in the facilities management department. Identifying the snags and close the complaint through a proactive approach.

· Leading the Maintenance team, monitoring the volume and progress of repair and maintenance reports to satisfy the customer's needs in timely manner.

· Should be capable in developing techniques in making the maintenance process a seamless to ensure customers satisfaction and to uplift the day-to-day operation of the facility management department.

· Addressing and recording all rule violations.

· Renewing lease agreements, if desired.

· Negotiating the updated features of applicable lease agreements.

· Performing relevant inspections prior to returning lessees' deposits.

· Works in partnership with the Leasing Agents and Marketing Team to generate leasing

· Revenue and maximize revenue growth through real estate portfolio of the company.

Qualification and job Requirements:

· Graduate/Diploma in commerce, marketing or related field.

· Professional certification from relevant bodies in real estate processes will be preferred.

· Computer literate with expert skill in MS Office and Proficient user of ERP Systems

· 10+ Years post qualification experience especially in leasing at Real Estate Development/ Management organization preferably in RAK market.

· The ability to plan, negotiate and knowledgeable in the real estate market and trends.

· Excellent communication, presentation, leadership and negotiation skills

· Well-versed in marketing and sales techniques

· Receipt of a pertinent Real Estate certificate is advantageous.

· Demonstrable experience as a Leasing Manager.

· Well-honed marketing abilities.

· Ability to sign legitimate tenants quickly.

· Capacity to write, interpret, and assess lease agreements.

· Considerate of outgoing tenants and occupancy.

· Must have a proven expertise in People Management

· Prior experience in a team lead role with interest in developing management skills.

· Self-starter, able to lead, work & plan with minimal guidance to drive projects to conclusion.

· Organized with the ability to multi-task & problem solve in a fast-paced environment

· Established, excellent business communication and document presentation skills for interaction with a variety of groups at various levels

· UAE Driving License is must

Competencies:

· Planning and Organizing - Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; identifies and organizes resources needed to accomplish tasks; manages time effectively; monitors performance against deadlines and milestones.

· Formulating Strategies and Concepts - Works strategically to realize Total Management's goals; sets and develops strategies; identifies and develops positive and compelling visions of the organization's future potential; takes account of a wide range of issues across, and related to Total Management.

· Persuading and Influencing - Gains agreement and commitment from others by persuading, convincing and negotiating; makes effective use of political processes to influence and persuade others inside and outside MAJAN; promotes ideas on behalf of oneself or others; makes a strong personal impact on others; takes care to manage one's impression on others.

· Deciding and Initiating Action - Takes responsibility for actions, projects and people; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks.

• Driver for Results - Sets high standards for quality of work; monitors and maintains quality of work; works in a systematic, methodical and orderly way; consistently achieves project goals; focuses on the needs and satisfaction of internal and external partners; accepts and tackles demanding goals with enthusiasm. Required strong analytical skills, data management, derive conclusion from analysis and business case development.

· Relating and Networking - Easily establishes good relationships with external partners and staff; builds wide and effective networks within Total Management and with external parties; relates well to people at all levels; manages conflict; uses humor appropriately to enhance relationships with others. Ability to establish and maintain professional and effective working relationships with employees, supervisors, other departments, and external entities each of which require cooperative efforts on both sides.

· Leading and Supervising - Provides others with a clear direction; motivates and empowers others; recruits staff of a high caliber; provides staff with development opportunities and coaching; sets appropriate standards of behavior. Ability to lead a small group of professionals and drive projects into its completion and has the ability to handle full responsibility to plan, organize and manages staff and over-all operations to ensure the stable operation of the organization. High energy level required, with strong leadership skills, independent thinking, strong organizational and planning abilities and excellent analytical and problem solving.

· Analytical, Accounting and Mathematical Skills – Significant exposure to economic and accounting principles, which includes the practices in the financial markets. Analysis and reporting of relevant financial data. Broad knowledge of arithmetic, algebra, geometry, calculus, statistics and their applications.

· Integrity - Maintains high ethical standards; takes clear ethical stands; keeps promises; immediately addresses untrustworthy or dishonest behavior; resists pressure in decision-making from internal and external sources; does not abuse power or authority.

• Coping with Pressure and Setbacks - Maintains a positive outlook at work; works productively in a pressurized environment and in intense situations; keeps emotions under control during difficult situations; handles criticism well and learns from it; balances the demands of a work life and a personal life.
• Team management - Strong team facilitation skills required

· Entrepreneurial Thinking - Keeps up to date with trends in own work area; identifies opportunities for advancing Total Management's mission; maintains awareness of developments in the organizational structure and politics; demonstrates financial awareness and a concern for cost effectiveness.

· Behavioral and Attitudinal Skills – Exemplary behavioral aspect towards work and has a driven attitude in focusing customer service relations, teamwork and cooperation, initiative with attentiveness to details and interactive communication.

· Confidentiality – Ability to maintain and ensure the confidential nature of the department including all pertinent records and services rendered to other departments.

· Communication Skills – Ability to communicate effectively, both verbally and in written form. Communicates clearly among the employees, supervisors, other departments. Knowledge of different languages is an advantage.

· Company Rules – Full awareness of the internal policies, procedures, and strategies to effectively and efficiently promote the enhancement of day-to-day achievements.

· Clerical and Computer Literacy – Knowledge of up to date computer principles in MS Word, Excel PowerPoint and working knowledge of ERP system. Awareness of some clerical responsibilities which includes filing and documentations.

Job Type: Full-time

Pay: AED6, AED8,000.00 per month

Application Question(s):

• What is your gross salary expectations?
• What is your notice period?
• Are you willing to relocate to Ras Al Khaimah?

Education:

• Bachelor's (Preferred)

Experience:

• Real Estate business development: 10 years (Required)
• UAE Real Estate Leasing Administration: 5 years (Required)

Language:

• English (Preferred)