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Senior Document Controller – Contracts

3 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates MERED Full time

Job Summary

The Senior Document Controller is responsible for managing, controlling, and safeguarding all project and corporate documentation, with a strong focus on contracts, commercial correspondence, and governance-critical records. The role ensures document integrity, traceability, and compliance across all departments and projects, while supporting contract administration and senior management reporting.

Key Responsibilities

1. Document Control & Governance:

  • Establish, implement, and maintain document control procedures in line with company policies and project requirements.
  • Manage document registers, numbering systems, version control, and approval workflows for all technical, commercial, and contractual documents.
  • Ensure timely receipt, review, distribution, and archiving of documents across internal teams and external stakeholders.
  • Maintain audit-ready document trails and logs in compliance with contractual, legal, project control procedure and regulatory requirements.

2. Contracts & Commercial Documentation:

  • Manage and archive all contract-related documentation including main contracts, subcontracts, MOUs, LOIs, amendments, addenda, and correspondence.
  • Support the Commercial teams by controlling contract execution versions, signature pages, bonds, guarantees, insurances, and contractual notices.
  • Ensure all contractual communications (letters, notices, claims, instructions) are logged, tracked, and retrievable.
  • Assist in maintaining contract status logs, variation registers, and key contractual dates (milestones, expiry, renewals).

3. Systems & Digital Platforms:

  • Administer document management systems (e.g. Onsite, Aconex, Procore, SharePoint, or equivalent).
  • Ensure data accuracy, access control, and proper user permissions across systems.
  • Drive continuous improvement in document control workflows and digitalization initiatives.
  • Asset in capturing and reflecting all Data in the Commercial dashboard accurately for the complete Portfolio of MERED Projects/ Procurement Activities.

4. Leadership & Coordination:

  • Act as the senior focal point for document control across projects and departments.
  • Guide and mentor junior document controllers, ensuring consistency and best practices.
  • Coordinate with Project Managers, Commercial, Legal, Design, Contractors, Suppliers and Operations teams to ensure alignment and timely documentation.

5. Reporting & Compliance:

  • Prepare periodic reports on document status, contractual deliverables, and compliance risks.
  • Support internal and external audits by providing accurate and complete documentation.
  • Flag relevant documents/ correspondence that entail contractual risks to management proactively.

Required Qualifications

  • Diploma or bachelor's degree in business administration, or a related field.
  • Minimum 7–10 years of experience in document control, with strong exposure to contracts and commercial documentation in construction, real estate, or engineering projects.
  • Proven experience working with developers, consultants, contractors, and suppliers.

Skills and Competencies

  • Strong understanding of contract structures, contractual correspondence, and document governance.
  • Advanced knowledge of document control systems and Microsoft Office.
  • High attention to detail with strong organizational and time-management skills.
  • Ability to handle confidential and legally sensitive information with discretion.
  • Strong communication skills and the ability to coordinate across senior stakeholders.
  • Structured, disciplined, and process-driven.
  • Proactive and solution-oriented mindset.
  • Comfortable working in fast-paced, multi-project environments.
  • Strong sense of ownership and accountability

Compensation and Benefits

  • Competitive salary package.
  • Annual flight ticket allowance.
  • Performance discretionary bonus.
  • Comprehensive health insurance.
  • Employment visa.

Job Type: Full-time