Administrative Assistant
6 days ago
Job Title: Office Administrator (Landscaping)Job Summary
We are looking for an organized and proactive Office Administrator to support our landscaping operations. You will be the central point of contact for clients, suppliers, and our field teams, ensuring that office operations run smoothly and project documentation is kept up to date.
Key Responsibilities
- Customer Support: Handle incoming calls, respond to client inquiries, and schedule site visits or consultations.
- Operational Support: Coordinate with project managers to schedule landscaping crews and track daily progress.
- Procurement: Assist in ordering materials (plants, soil, stone, etc.) and coordinating deliveries with suppliers.
- Documentation: Maintain organized project files, including contracts, permits, and site photos.
- Invoicing & Payroll: Process invoices, track expenses, and assist with basic payroll or time-tracking for site workers.
- General Admin: Manage office supplies, handle mail, and provide general administrative support to the management team.
Requirements & Qualifications
- Experience: 2-4 years of experience in an administrative or office coordinator role. Experience in construction or landscaping is a plus.
- Software: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Skills: Excellent communication, strong organizational skills, and the ability to multitask in a fast-paced environment.
- Attributes: A positive attitude and a professional phone manner.
Job Type: Full-time
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