Retail Leasing Executive

Job Summary:

We are looking for a highly motivated and driven Retail Leasing Specialist to join Cushman & Wakefield Core's team.

The role is focused on supporting the Retail Leasing team in all administrative, documentation, and coordination functions across a diverse retail portfolio. With a strong background in lease management, documentation control, and stakeholder communication, this role ensures smooth end-to-end leasing operations while maintaining accurate data integrity and compliance with company standards.

Responsibilities of the role:

Lease Administration & Compliance

• Prepare, review, and process all retail lease agreements, renewals, amendments, and terminations while ensuring full compliance with contractual and RERA guidelines.
• Maintain an accurate and up-to-date lease management system — capturing key terms, rent details, expiry dates, and obligations.
• Ensure consistency between lease documents, internal trackers, and financial systems; proactively flag discrepancies for resolution.
• Manage the digital and physical filing of lease records, ensuring full audit readiness and traceability.

Financial Administration

• Coordinate with Finance to validate and process rent, service charge, and landlord-related invoices in line with payment schedules and resolve tenant billing inquiries and disputes.
• Maintain clear visibility of upcoming renewals, rent reviews, and lease expirations to ensure timely renewals or renegotiations in the property management accounting system.
• Prepare and issue monthly tenant rent statements and annual CAM/operating expense reconciliations.
• Support the preparation of leasing financial reports, forecasts, and annual budgeting for rental income and occupancy costs.

Communication & Coordination

• Act as the central point of contact between the Retail Leasing team, landlords, tenants, and internal departments.
• Prepare and issue correspondence, NOCs, and official communications to landlords and government entities.
• Respond to complex enquiries from tenants and internal stakeholders regarding lease interpretation and obligations.

Reporting & Analysis

• Prepare periodic reports and dashboards detailing leasing activity, occupancy, and revenue performance.
• Highlight upcoming lease renewals, expiries, and potential risks to the Leasing Manager and senior management.
• Support with market and rent benchmarking exercises to ensure competitive positioning.

Portfolio & Administrative Support

• Maintain central leasing databases for all active and upcoming projects.
• Support new lease acquisitions and assist in negotiations by preparing comparison sheets, rent summaries, and approval memos.
• Ensure data accuracy and consistency across property management systems (Yardi, Excel trackers, or similar).
• Provide day-to-day administrative assistance to the leasing team, including scheduling meetings, organising documentation, and tracking deliverables.

Skills & Qualifications

• Bachelor's Degree in Business Administration, Real Estate, or Accounting, or a related field.
• 5+ years of experience in leasing administration, property coordination, or retail real estate roles (UAE market preferred).
• Proven background in lease documentation, financial reconciliation, and stakeholder management.
• Proficiency in Microsoft Office (Excel, PowerPoint, and Word) and property management systems such as Yardi or MRI.
• Strong attention to detail, time management, and organizational skills.
• Team-orientated mindset with the ability to work cross-functionally.
• Proactive, resourceful, and adaptable in a fast-paced environment.
• Integrity, accountability, and commitment to quality service.
• Excellent communication skills, both written and verbal, with the ability to present findings clearly to various audiences.

Why Join Us

At Cushman & Wakefield Core, you'll work alongside industry professionals managing some of the UAE's most dynamic retail portfolios. This role offers exposure to top developers and occupiers, opportunities to contribute to high-profile leasing projects, and a clear pathway for growth within the retail and commercial real estate domain.