Office Manager

4 days ago

Dubai, Dubai, United Arab Emirates DiliTrust Full time 32,000 - 49,000 per year

Administrative and Office Operations

Manage office supply inventory and place necessary orders

Oversee office maintenance, cleaning, and security

Coordinate office layout, seating arrangements, and workspace optimization

Organize and maintain company records, documents, and databases

Manage all administrative procedures related to immigration: preparing required documents, tracking visa and work permit applications, coordinating with authorities, specialized agencies, and embassies, and staying updated on regulatory changes.

Support foreign employees with their onboarding and legal compliance: preparing arrival documentation, monitoring deadlines (renewals, authorizations), and coordinating internally to ensure smooth integration and full compliance with legal requirements.

Human Resources and Employee Support

  • Assist with onboarding new employees and organizing orientation sessions
  • Act as a point of contact for employee inquiries regarding office policies
  • Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports
  • Plan and coordinate team-building activities and corporate events

Financial and Budget Management

  • Manage office budgets, monitor expenses, and process invoices
  • Collaborate with the finance team on expense reporting and cost optimization
  • Negotiate contracts with suppliers and service providers

Sales administration and invoicing:

  • Record contracts, amendments, signed quotes, and customer orders in the internal information system
  • Issue customer invoices
  • Monitor accounts receivable and follow up with customers in collaboration with the customer service team
  • Share all relevant information with internal and external stakeholders, including the accounting firm

Communication and Coordination

  • Serve as a liaison between various departments and external stakeholders
  • Manage internal communications and distribute company-wide announcements
  • Schedule and coordinate meetings, travel, and logistics
Desired Candidate Profile

3 years of experience in office administration

Office management experience.

Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Fluent English and Arabic

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