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Payroll Accountant

2 weeks ago

Dubai, United Arab Emirates BIN SHABIB GROUP Full time

**Job Title**: Payroll Accountant

**Location**: Bin Shabib Mall, Dubai UAE

**Reporting To**:
**Job Overview**: In this role, you will play a critical part in ensuring that employees are paid accurately and on time while adhering to payroll laws and regulations. You will handle various payroll-related tasks, including processing payroll, maintaining accurate records, and reconciling accounts.

The role involves a blend of accounting, administrative, and analytical responsibilities to manage payroll records, taxes, and compliance with relevant laws and regulations.

Detail Job responsibilities includes below:
**Attendance Records**:

- **Collecting Attendance Data**: needs to gather daily attendance data from various sources, such as bio time systems, electronic timesheets, or attendance records provided by managers or supervisors.
- **Validating Attendance**: should review and validate attendance records for accuracy and completeness. This includes checking for missing or incorrect entries and verifying attendance with managers if necessary.
- **Recording Absences**:

- Track absences such as vacation, sick leave, and other types of leave. Maintain accurate records of these absences as they may impact salary calculations.
- Checking of Availed leave entries, attachment and pending absents.
- Regularization of Absents & Wrong Swipe.
- Preparation of summary reports - Unpaid leave & wrong swipes
- **Monitoring Overtime**: Monitor and record any overtime worked by employees. Overtime may affect pay rates and overall compensation.
- **Adhering to Labor Laws**: Ensure that attendance records comply with local labor laws and company policies regarding working hours, breaks, rest days, and other relevant regulations.

**Salary Calculation**:

- Check Records and ensure accuracy of ERP Masters
- **Basic Salary**: Calculate the basic salary based on the employee's agreed-upon salary rate and hours worked.
- **Adjustments**: Adjust salary based on attendance records:

- **Deductions**: Deduct pay for any unapproved absences, late arrivals, or early departures.
- **Additions**: Add pay for overtime hours, bonuses, or other incentives.
- **Upload**: Upload of overtime, temporary deductions & allowances
- **Allowances and Benefits**: Include any applicable allowances such as housing, transportation, or meal allowances in the salary calculation.
- **Deductions**: Account for standard deductions such as taxes, social security contributions, health insurance premiums, and other withholdings as required by law or company policy.
- **Reconciliation**: Reconcile the payroll data to ensure accuracy and consistency between attendance records and salary calculations.
- **Final Salary Calculation & Verification**:

- Combine all elements—basic salary, adjustments, allowances, and deductions—to determine the final net salary for each employee.
- Ensure timely preparation of monthly payroll

**Employee Benefits**
- **End-of-Service Benefits**: Calculate and accrue any end-of-service benefits such as gratuity based on applicable labor laws and employment contract terms.
- **Annual Leave Settlements**: Calculate and accrue leave salaries based on applicable labor laws and employment contract terms.
- **Leave Passage**: Calculate and accrue leave passage amount based on applicable labor laws and employment contract terms.
- **Loans & Advances**: Record, reconcile and make disbursement / deduction as per management approvals & Instructions

**Accounts & Reporting**
- Ensure timely data entry for payroll and all other employee benefits.
- Ensure timely reconciliation for all working sectors
- **Reconciliation**: Maintain reconciliation and data entry for all control accounts under Tally.
- **Coordination**: Collaborate with the accounts department to provide monthly reports on control accounts and any other ad hoc reports as needed.
- **Bank Reconciliation**: Maintain Bank reconciliation for salary accounts.

**Tools and Software**:

- **Payroll Software**: Utilize payroll software that can automate many of these tasks, including data collection, calculations, and reporting.
- **Time and Attendance Systems**: Implement electronic systems for collecting and tracking attendance data to improve accuracy and efficiency.

**Reporting and Compliance**:

- **Reporting**: Prepare reports for management, including salary reports, overtime reports, and other payroll-related data.
- **Compliance**: Ensure that all calculations and records comply with local labor laws and regulations, as well as company policies and procedures.
- **Audit Trail**: Maintain a clear audit trail of all payroll and attendance records for transparency and accountability.

In summary, job role demands to ensure that the attendance records are accurate and complete, calculate salaries based on various factors, and comply with all relevant laws and regulations. Proper attention to detail and a strong understanding of payroll and labor laws are critical for this role.